Stock Take Overview

July 28, 2019 Inventory Control

Online Advantage contains a ‘Stock Take’ module that is designed to help you manage the process of comparing your physical stock holdings to the perpetual quantities recorded in the Inventory system. The module allows you to create a stock take for a whole stock location, or for selected inventory items i.e. fast moving, spare parts, […]

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General Ledger Categories

July 23, 2019 General Ledger

Purpose This function is used to enter or modify the list of valid General Ledger Categories available in the system. Each GL Chart of Account must be assigned to a category. Categories are a way of organising the Chart of Accounts and are used for sorting and sub-totalling on General Ledger reports. Some examples of […]

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Chart of Accounts

July 23, 2019 General Ledger

Purpose This function is used to enter or modify the details of Chart of Accounts available for use in the system. The Chart of Account list is integral to all General Ledger posting functions, balance details and reporting functions. Each chart of account record holds descriptive data and must be assigned to a General Ledger […]

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Bank Reconciliation

July 9, 2019 Cash Management

Purpose This procedure is used to reconcile statements received from your Bank with the transactions recorded in the Bank Reconciliation system. It may be used at any time. You can either reconcile statements manually, or use auto-reconciliation – where you upload your statement from the bank and have items match automatically. At the end of […]

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Custom Data Sets

April 14, 2019 Online Tools

Purpose This function is used to create and update Custom Data Sets. This ‘Custom Data’ tool offers you the opportunity to store data specific to your business needs. Data that is not covered in the standard Online Advantage database structures. For example, with Assets you may want to record additional purchase and/or insurance details.  Perhaps […]

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Manual Stock Receipts

October 1, 2018 Inventory Control

Purpose This function can be used to manually enter the details of ‘Stock Receipts’ that have occurred in a given Stock Location. Once a receipt is completed using this facility the items appear in the inventory for the receiving stock location via ‘Manual Stock Receipts (MSR)’ transactions, and the value of the inventory being received […]

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Manual Stock Issues

October 1, 2018 Inventory Control

Purpose This function can be used to manually enter the details of ‘Stock Issues’ that have occurred in given Stock Locations. Once an issue is completed using this facility, the items are moved out of the inventory from the issuing stock location via a ‘Manual Stock Issue (MSI)’ transaction, and the value of the inventory being […]

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Generate Transfer Orders

September 5, 2018 Inventory Control

Purpose Use this function at any time during the day to generate Stock Transfer Orders based on the current inventory levels held in the system. This function allows you to generate transfer orders in the same way as the overnight (End-Of-Day) replenishment functionality except that this procedure can be run at any time during the day, any number […]

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Create New Prices

June 27, 2018 Inventory Control

Purpose This function can be used to create a working copy or ‘draft’ of Future Pricing based on existing pricing details. With this tool you can ‘copy’ part or all of the existing current pricing, applying inflation factors to create new pricing. This new set of prices are basically held in a ‘work in progress’ area […]

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Product Future Pricing

June 27, 2018 Inventory Control

This sub-system is called Future Pricing, and as the name suggests, it provides tools for the creation of product sell pricing for use in the future whilst leaving your current ‘active’ pricing in place and operational. These functions allow for the entry and maintenance of a new Price List through the creation of new a […]

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Document Delivery

June 20, 2018 Library

Document Delivery is the term we use for the automatic sending of stationery documents to external third parties i.e. Customers and Suppliers. Document Delivery allows you to set up rules for the electronic delivery of documents via email or fax. These rules relate to documents such as Quotes, Order Confirmations, Invoices, Debtors Statements, Purchase Orders […]

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Transfer and Delete Price Lists

June 17, 2018 Inventory Control

Purpose This function can be used to ‘Copy’, ‘Move’ or ‘Delete’ a Price List and all the related product pricing details in the system. Both the ‘copy & move’ options take pricing from one Price List to another Price List for all products, or for specified Product Groups/Products in the inventory system. The ‘delete’ is […]

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Transfer "TBA" Tracking Details

June 11, 2018 Inventory Control

Purpose This function is used to transfer ‘To Be Advised’ (TBA) Tracking details so that the correct reference number is recorded. Online Advantage allows transactions to occur on the system without all the tracking details (Serial, Batch or Dual Reference numbers) being entered onto a transaction. This function allows the adjustment of those details at […]

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Update Tracking Details

June 6, 2018 Inventory Control

Purpose This function can be used to update the tracking details recorded in the system. This basically allows you to ‘transfer’ a serial number, batch number, or dual reference for all of the inventory and some or all of the historical transactions recorded in the system for the given tracking reference. It is designed to […]

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Tracking Details – Bin/Serial/Batch/Dual Reference entry

May 30, 2018 Inventory Control

Where a product has been set up for some form of ‘Tracking’ (see related topic Inventory Tracking Overview), you are asked to enter tracking details for the quantity of the transaction being recorded.  The entry of these details is generic across the system and is described below. The entry of tracking details is usually started […]

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Assign Replenishment Details

May 27, 2018 Inventory Control

Purpose This tool is used to assign replenishment details to a selected set of inventory items of your choosing. It is basically a short cut for setting the replenishment type on many inventory items at once. You enter the replenishment details to set, then the selection criteria of the inventory items you want e.g. apply […]

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Change Replenishment Supplier

May 27, 2018 Inventory Control

The ‘Change Replenishment Supplier’ function is a tool that allows you to swap from one Supplier to another for ‘default’ replenishment. This utility can select all Products and/or Inventory items that are set to use a given Supplier for replenishment, and change the details recorded so they are replenished from a different Supplier. Note that […]

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Assign Buyer to Product Groups

May 27, 2018 Inventory Control

Purpose This tool is used to assign a Buyer to a selected set of Product Groups of your choosing. It is basically a short cut for setting the purchasing buyer responsible for the replenishment of many product groups at once. You enter the buyer you want to use for a given stock location and then […]

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Change Customer Order Number

May 23, 2018 Order Management

Purpose This procedure is used to change the Customer Order Number recorded against an invoiced transaction or transactions. It is provided to allow you to correct any errors made in the recording of the customers order number (their Purchase Order number) after the transaction has been completed. The same applies to a transaction (Sales Order) […]

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Upload Time Cards

May 13, 2018 Time Cards

Purpose This procedure is used to import Employee Time Cards data from a file created outside of the system. This is an alternative way of entering Time Cards from the standard system functions provided for entering and editing time card details. Using this method a “spread-sheet” style tool can be used to prepare Time Card data for […]

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