Payment Methods

July 4, 2019 in Purchasing

Purpose

This procedure is used to enter or modify the details of payment methods setup for use in the Purchasing system. Payment Methods contain descriptive details on purchasing payment methods arranged for local or foreign shipments. An unlimited number of purchasing payment methods can be established.
The use of payment methods allows the purchasing personnel to mark a given purchase order or shipment with a particular method of payment i.e. letter of credit, bank transfer/telegraphic transfer.

The Payment Method appears on various displays and reports like the Detailed Purchase Order report, and in Purchase Order displays.  They are for documentary use only and do not play a role in actual processing or system decision making.

You can record a payment method against a Supplier account and this is used as the default payment method on any purchase orders created for that supplier. You can override the supplier’s default Payment Method during Purchase Order Entry under the Shipping Details input if required.

Data Input

 

Step 1 – Code/ Description

All existing Payment Method codes and descriptions are displayed.

You may select an existing code and description from the list to edit the details.
Use the Delete icon to delete a Payment Method from the list.

To set up a new payment method, enter the code and description and use the Add icon.
The new payment method is added to the list.

Once all the Payment Method details are listed as required, click Submit to save the details.

Code

Enter a unique code for the Payment Method.

For details on the use of “codes”, see The Role of “Codes” in Online Advantage

Description

Enter the Payment Method description.

For more details on descriptions, see The Role of “Names & Descriptions” in Online Advantage

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