Product Materials

October 9, 2016 in Inventory Control

Content of this Post

Step 1 - Code/Description


This function is used to enter or adjust the details of product ‘Materials’ set up within the system. A ‘Material’ can be allocated to a Product to ‘tag’ it for reporting purposes. Material codes may be used in Inventory and Sales reporting to group products together. It is available as a user “filter” on almost all Product reports in the system. Take a look at the Sales Analysis Schematic for a good visual representation of where Product Materials sit in the overall hierarchy.Note that Materials can cut across Product Divisions, Categories, Groups and Models when reporting.

The original concept behind the ‘Material’ tag was to provide a mechanism to allow products made from a particular base material to be recorded as such for use in report selection. For instance, metal products could be allocated material tags covering steel, aluminium, copper, iron etc. Likewise Paint products could be tagged as being water based vs acrylic vs enamel. Timber products might have a material breakup of cedar, pine, oak, bamboo etc. Another example is cloth/fabric or carpet products which could be tagged as cotton, wool, polyester etc.

These are just examples. You can use this for any purpose you see fit. In fact we have seen clients apply several uses within the same Material list where the use relates to different Products. That is because a Product can only be allocated to one Material at any point in time.

Data Input


Step 1 – Code/Description

All existing Material codes and descriptions are displayed.

You may select an existing code and description from the grid to edit the details.
Click the delete icon in the grid to delete a Material.

To set up a new material, enter the code and description and click Add.
The new material is added to the list.

Once all the Material details are listed in the grid as required, click Submit to update the system.



Enter the Material code you wish to work on.

For details on the use of “codes”, see The Role of “Codes” in Online Advantage


Enter the material description used to explain the material code being added/adjusted.

For more details on descriptions, see The Role of “Names & Descriptions” in Online Advantage
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