Inventory Control
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Purpose The ‘Product Currency Prices’ function is used to specify prices for a Product in a foreign currency in Sales Order Entry. In order for the price to be picked up from this ‘Product Currency Prices’ list instead of the normal ‘local currency’ price list, you must enable the System Options so that Sales Order Entry will […]
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Accounts Payable
Purpose Each ‘Bank Transfer’ payment transaction entered in Online Advantage via the Accounts Payable Manual Payments or Payment Run functions is grouped under a ‘Bank Transfer Reference Number’. The ‘Maintain and Export Bank Transfers’ function allows you to enter or maintain details of a group of bank transfer payments under the assigned reference number prior to exporting the […]
Accounts Receivable Pricing
Purpose Contract Pricing can be used to establish “Special” (non-Standard) product pricing for a specific customer or for a group of customers. If you want to apply the same Contract Pricing to a group of customers, then you should create a Contract Price List ‘Code’ using this function so that you only have one set […]
Purpose The Update Contract Prices tools allow you to update a specific selection (of your choice) of existing Contract Prices by increasing the price by a percentage and changing the contract start and end dates. The update is a 3 step process: Note: there is also a Contract Price Upload available for mass Contract Prices changes. […]
Purpose Contract Pricing can be used to establish “Special” (non-Standard) product pricing for a specific customer or for a group of customers. If you want to apply the same Contract Pricing to a group of customers, then you should create a Contract Price List ‘Code’ first before entering pricing. Using a Contract Price List code […]
Purpose This function can be used to transfer/delete en masse customer contract pricing or contract price list pricing from one customer/contract price list to another. It can transfer all product contract pricing or selected product groups on the inventory system. This is not an End of Day transfer or batch process. The transfer of contract […]
Accounts Receivable
Purpose This function is used to set up and maintain Group Discount Levels. Group Discount Levels allow you to combine Product Group pricing into a ‘set’ or ‘list’ which can then be applied to multiple Customers who receive the same pricing overrides. This makes maintaining Product Group based pricing an easier task than recording them […]
Manufacturing
Purpose This procedure is used to create or modify Manufacturing Load Centres. The purpose of having Load Centres in the system is to allow the allocation of Work Orders to a Load Centre during Work Order entry. This enables the system to be used to display/report on the work load at a give Load Centre, […]
Purpose This procedure is used to create or modify Manufacturing Sites. The main purpose of the optional Site setting in the Manufacturing processing is the ability to allocate production Work Orders to a specific site from the list of available sites you create on the system. A Site “sits” within a Stock Location, and can […]
Other Charge Code The Other Charge code can be alpha or numeric. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Name Enter text to describe the other charge. This is shown on specifications and work orders. For more details on descriptions, see The Role of “Names & Descriptions” […]
Purpose This procedure is used to create or edit Manufacturing Instructions. Manufacturing Instructions are “standard” notes that can be added to specifications. They print on work order dockets detailing what is required to complete the manufacturing process. You can use a single instruction on one or more specifications to save having to type it into […]
Purpose This procedure is used to create or modify Manufacturing Versions. Versions are used to create alternate specifications (or variations) for a product. They allow an individual manufactured product to have more than one specification on the system at any one time. It can be very useful to have multiple versions of a specification for […]
Purpose This procedure is used to create or modify Manufacturing Headings. Headings can be added to specifications. They are printed on work order dockets and can be used to “break up” the work order docket into sections. Some examples we have seen customers use headings for are such things as showing distinct stages of manufacture, […]
Purpose This procedure is used to adjust certain details on the Accounts Payable Ledger, such as the reference, due date, discount or the hold payment status. This procedure allows you to change the Due Dates on transactions on a Supplier’s ledger. It will automatically adjust the Online Advantage Cash Forecast reporting, as well as change […]
Held Payment Code Held Payment code can be numeric or alpha. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Held Payment Reason Name Enter text to describe the Hold Payment code. This is shown when selecting a held payment reason in Supplier Invoice entry or Payment Runs. For […]
Accounts Receivable Cash Management Point Of Sale
Purpose This procedure is used to create or maintain the details of Tender Types available in the system. Tender Types are used to identify the various types of payments you would like to allow and track for receipts e.g. Cash, Card, Bank Transfer etc. Tender Types are primarily used in Debtors Receipt entry, during Point of Sale […]
Purpose This function is used to record the physical ‘Stock Take counts’ on the items on a stock take run. This information is recorded by hand by the ‘counters’ on the stock take tally sheets/tickets produced for the stock take run. Before entry of stock counts can take place, all outstanding processing must be completed to […]
Purpose This function is used to enter the stock take ticket numbers that have not been used during counting. This allows you to record what tickets have not been used for a given stock take run. Note that the entry of unused tickets can be done with ticket ranges based on the item numbers on […]
Purpose This function is used to finalise a stock take. It will automatically adjust your stock on hand for any variances between the stock counted and the freeze quantity (“Stock Take” on hand figure). This adjustment is critical to the accuracy of the Inventory system to keep the Perpetual Inventory system in-line with the actual […]
Purpose This function is used to create (initiate) a stock take ‘run’. Each ‘run’ is a list of inventory items that you want to perform a stock take on at the same time, so it is basically a ‘batch’ of items to count. The main purpose of this function is the selection of the inventory […]
Purpose This function is used to ‘Freeze Stock’ on an existing Stock Take Run. The ‘”freeze” process records the current Inventory ‘Stock On-Hand Quantity’ as the ‘Freeze Quantity’ of each item on the stock take run. Stock should be frozen for a run before count quantities are entered unless you have control of what warehouse […]
General Ledger
Purpose This function is used to create and maintain rules to control what Chart of Accounts can be used for individual transactional functions in the system. You can specify a subset of available account codes for any transactional function that has a Chart of Account or Account Posting prompt. By doing so you can limit the account selections […]
Purpose This function is used to enter or modify the list of valid General Ledger Categories available in the system. Each GL Chart of Account must be assigned to a category. Categories are a way of organising the Chart of Accounts and are used for sorting and sub-totalling on General Ledger reports. Some examples of […]
Purpose This function is used to enter or modify the details of Chart of Accounts available for use in the system. The Chart of Account list is integral to all General Ledger posting functions, balance details and reporting functions. Each chart of account record holds descriptive data and must be assigned to a General Ledger […]