Shamini

Tender Types

September 11, 2020 Accounts Receivable

Purpose This procedure is used to create or maintain the details of Tender Types available in the system. Tender Types are used to identify the various types of payments you would like to allow and track for receipts e.g. Cash, Card, Bank Transfer etc. Tender Types are primarily used in Debtors Receipt entry, during Point of Sale […]

Read the full article →

Enter Stock Take Count

July 25, 2019 Inventory Control

Purpose This function is used to record the physical ‘Stock Take counts’ on the items on a stock take run.  This information is recorded by hand by the  ‘counters’ on the stock take tally sheets/tickets produced for the stock take run. Before entry of stock counts can take place, all outstanding processing must be completed to […]

Read the full article →

Enter un-used Stock Take tickets

July 25, 2019 Inventory Control

Purpose This function is used to enter the stock take ticket numbers that have not been used during counting. This allows you to record what tickets have not been used for a given stock take run. Note that the entry of unused tickets can be done with ticket ranges based on the item numbers on […]

Read the full article →

Finalise Stock Take

July 25, 2019 Inventory Control

Purpose This function is used to finalise a stock take. It will automatically adjust your stock on hand for any variances between the stock counted and the freeze quantity (“Stock Take” on hand figure). This adjustment is critical to the accuracy of the Inventory system to keep the Perpetual Inventory system in-line with the actual […]

Read the full article →

Initiate Stock Take

July 25, 2019 Inventory Control

Purpose This function is used to create (initiate) a stock take ‘run’.  Each ‘run’ is a list of inventory items that you want to perform a stock take on at the same time, so it is basically a ‘batch’ of items to count. The main purpose of this function is the selection of the inventory […]

Read the full article →

Freeze Stock Take

July 25, 2019 Inventory Control

Purpose This function is used to ‘Freeze Stock’ on an existing Stock Take Run. The ‘”freeze” process records the current Inventory ‘Stock On-Hand Quantity’ as the ‘Freeze Quantity’ of each item on the stock take run. Stock should be frozen for a run before count quantities are entered unless you have control of what warehouse […]

Read the full article →

Valid Chart of Accounts

July 24, 2019 General Ledger

Purpose This function is used to create and maintain rules to control what Chart of Accounts can be used for individual transactional functions in the system. You can specify a subset of available account codes for any transactional function that has a Chart of Account or Account Posting prompt. By doing so you can limit the account selections […]

Read the full article →

General Ledger Categories

July 23, 2019 General Ledger

Purpose This function is used to enter or modify the list of valid General Ledger Categories available in the system. Each GL Chart of Account must be assigned to a category. Categories are a way of organising the Chart of Accounts and are used for sorting and sub-totalling on General Ledger reports. Some examples of […]

Read the full article →

Chart of Accounts

July 23, 2019 General Ledger

Purpose This function is used to enter or modify the details of Chart of Accounts available for use in the system. The Chart of Account list is integral to all General Ledger posting functions, balance details and reporting functions. Each chart of account record holds descriptive data and must be assigned to a General Ledger […]

Read the full article →

Bank Reconciliation

July 9, 2019 Cash Management

Purpose This procedure is used to reconcile statements received from your Bank with the transactions recorded in the Bank Reconciliation system. It may be used at any time. You can either reconcile statements manually, or use auto-reconciliation – where you upload your statement from the bank and have items match automatically. At the end of […]

Read the full article →

Banks

July 4, 2019 Cash Management

Purpose This procedure is used to enter or modify the details of Bank Accounts. At least one Bank Account must be established for use in the Accounts Payable and Accounts Receivable Ledgers so that payment and receipts transactions can be recorded on the system. You can set up as many banks as you need. Each […]

Read the full article →

Currencies

July 4, 2019 Accounts Payable

Purpose This procedure is used to enter or modify the details of Currencies you want available in the system. You can maintain exchange rates for each currency you transact in as and when required via this function. Data Input ­ Step 1 – Currency Code Currency Code Enter a new, unique currency code, that does […]

Read the full article →

Electronic Statement Format

July 4, 2019 Cash Management

Purpose This procedure is used to define the electronic statement format used by your Bank if you want to upload bank statements into the system. This format is used in automatic bank reconciliation to ‘map’ the data from the electronic bank statement you receive from your bank to the data elements required in the Online […]

Read the full article →

Payment Methods

July 4, 2019 Purchasing

Purpose This procedure is used to enter or modify the details of payment methods setup for use in the Purchasing system. Payment Methods contain descriptive details on purchasing payment methods arranged for local or foreign shipments. An unlimited number of purchasing payment methods can be established. The use of payment methods allows the purchasing personnel […]

Read the full article →

Forecast Upload

April 17, 2019 General Ledger

Purpose This procedure is used to upload and update the forecast details from a file created outside of the system. Since General Ledger financial forecasts are mostly made up of the estimated movements for each account for each month of the year, it is often easier to enter this detail in via a spreadsheet like […]

Read the full article →

Custom Data Sets

April 14, 2019 Online Tools

Purpose This function is used to create and update Custom Data Sets. This ‘Custom Data’ tool offers you the opportunity to store data specific to your business needs. Data that is not covered in the standard Online Advantage database structures. For example, with Assets you may want to record additional purchase and/or insurance details.  Perhaps […]

Read the full article →

Custom Data Lists

April 10, 2019 Online Tools

Purpose This function is used to set up and maintain ‘Custom Data Lists’ that can be used within ‘Custom Data Sets’.  If you’re not familiar with ‘Custom Data Sets’, then we recommend you take a look at the details of that function before determining whether you need to set up any ‘Custom Data Lists’ via this function. You would create […]

Read the full article →

Print additional Labels

April 9, 2019 Manufacturing

Purpose In case labels printed for Work Orders are damaged, this function is available to print additional labels. There are two additional label print options available – one for ‘Current’ Work Orders and one for ‘Completed’ Work Orders. Data Input ­ Step 1 – Work Order Number Work Order Number Enter the Work Order Number for […]

Read the full article →

Cash Receipts

April 9, 2019 Accounts Receivable

Purpose This function is used to enter receipts details of payments from your Customers as well as ‘Sundry Receipts’ that need to be banked from non-debtors sources e.g. rental income, insurance policy refunds, sale of assets etc.  These sundry receipts are manually posted to one or more General Leger Accounts. Where these receipts affect customers, the […]

Read the full article →

Trading Terms

April 9, 2019 Accounts Receivable

Purpose This function is used to create, update and delete Trading Terms settings for use in the Accounts Receivable ledger. Trading Terms contain descriptive details of various sets of debtor trading terms that are used when providing credit to your customers. You may specify ‘Standard Trading Terms’ for your business as a System Option. You can then […]

Read the full article →