Supplier Types can be used to classify Suppliers into reporting groups for filtering and report sorting and consolidation. However the primary purpose of Supplier Types is to define the General Ledger ‘Trade Creditors Subsidiary Control Account’ to be used when posting Accounts Payable transactions.
There are two default Trade Creditor accounts settings – one for local suppliers and one for foreign suppliers – set up in the Control Pointers that control where the Creditors Liability balance is posted. If you want to break down the postings of your Trade Creditors balance further, then you can specify a posting account on a Supplier Type and assign that Type to the required Suppliers.
This feature is completely optional – you do not need to specify a Trade Creditors GL account on a Supplier Type, and you do not have to assign a Supplier type to a Supplier.
You can also use the Supplier Types tagging to exclude a group of Suppliers from Purchase Order Limits, where you have placed limits on the value of Purchase Orders a given Buyer can raise.
Example
You want to see the Trade Payables liability split on the balance sheet for different suppliers. Set up the Supplier Types with the separate GL Trade Payables accounts and assign the Supplier Types to each Supplier. For example, you may want to have different GL postings for local, inter-state and inter-company suppliers. Create a Supplier Type for each and then assign it to the appropriate Suppliers.
The reconciliation of the Total Creditors Liability account will be the combination of these control accounts. You can either setup a GL category to provide a total for reconciliation or Major Account.
Minimum Requirements
Supplier Types are an optional list and do not need to be created unless you intend to use them for tagging your Suppliers and/or varying the general ledger posting or Buyer purchase limit controls.
Changing Established Data
Add new Supplier Types and apply to Suppliers at any time.
Panel Options
- Standard panel features
- Maintenance
- Views
- Audit – shows an audit of data changes made over time to the supplier type currently being viewed
- Where used – shows all the suppliers currently set up under the type being viewed
- Reports
- Supplier Types Listing
- List Suppliers by Supplier Type