The General Ledger module delivers all the power and control you need to consolidate your financial performance as you grow your business. In summary, it provides the following features:

Flexible Account Structure Profit & Loss Statements Balance Sheets
Trial Balance Reporting Forecast Building Tools Budgeting
Posting Controls Automatic Posting Allocation Journal Uploading

You can read an overview of the General Ledger system and its functions, features & benefits HERE.

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Valid Chart of Accounts

July 24, 2019 General Ledger

Purpose This function is used to create and maintain rules to control what Chart of Accounts can be used for individual transactional functions in the system. You can specify a subset of available account codes for any transactional function that has a Chart of Account or Account Posting prompt. By doing so you can limit the account selections […]

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General Ledger Categories

July 23, 2019 General Ledger

Purpose This function is used to enter or modify the list of valid General Ledger Categories available in the system. Each GL Chart of Account must be assigned to a category. Categories are a way of organising the Chart of Accounts and are used for sorting and sub-totalling on General Ledger reports. Some examples of […]

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Chart of Accounts

July 23, 2019 General Ledger

Purpose This function is used to enter or modify the details of Chart of Accounts available for use in the system. The Chart of Account list is integral to all General Ledger posting functions, balance details and reporting functions. Each chart of account record holds descriptive data and must be assigned to a General Ledger […]

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Forecast Upload

April 17, 2019 General Ledger

Purpose This procedure is used to upload and update the forecast details from a file created outside of the system. Since General Ledger financial forecasts are mostly made up of the estimated movements for each account for each month of the year, it is often easier to enter this detail in via a spreadsheet like […]

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Profit & Loss Analysis

October 9, 2018 General Ledger

Purpose This function can be used to perform Profit and Loss Analysis from the figures held in the General Ledger system.  It is designed to be used with the Online Cube to provide the figures in a tool where they can be analysed more interactively.  However the Excel/CSV/Text file options can also allow users to […]

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User GL Report run

September 6, 2015 General Ledger

Purpose This procedure provides a selection of Balance Sheet and Profit & Loss reports that can be generated from the General Ledger financial data using User GL Report Templates to define the column information. From this function User Reports can be run or scheduled to be run. GL Balance Sheet or Profit & Loss reports […]

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GL User Report Templates

September 6, 2015 General Ledger

Purpose This procedure is used to create and adjust General Ledger User Reports templates. These GL User Reports allow you to create financial reports in a format you require for your specific needs. The templates you create can be used to show financial information from the General Ledgers 8 years of historical figures. On each […]

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Running User GL Reports

September 6, 2015 General Ledger

With the User GL Reports tool, if the report templates have already been created, running them could not be easier. Here are the steps: Step 1 – “Schedule” First decide if you want to run the report “Now” or at some future time. This allows you to schedule long running sales reports for later in […]

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Creating User GL Reports

September 6, 2015 General Ledger

Creating User GL report templates is a fairly straight-forward activity with the setup tool that leads you through the questions required to write a report. The hardest part (as always with reports) is working out what you want to see, and in what sequence. Below is a step by step sample of some of the […]

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User GL Reports

September 6, 2015 General Ledger

The ability to report and analyse General Ledger (GL) figures is a crucial part of Online Advantage. Over the years we have found that no matter how many standard GL reports we include with the system, there will always be a user who wants something different in some way. To this end, we have developed […]

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Control Pointers

July 26, 2015 Accounts Payable

Purpose This routine is used to maintain various Control File General Ledger Chart of Account codes needed for the running of Online Advantage. These Control Pointers relate to the accounting postings that Online Advantage performs on the users behalf, without the need for the user to nominate one or both sides of the accounting entry. […]

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Accounting formats

July 26, 2015 General Ledger

Purpose This routine is used to establish the essential settings for the Financial system including the length of the Chart of Account, Branch and Division codes to be used in the General Ledger, and other related settings. The settings established here are global across all suites/modules throughout the entire Online Advantage system. If a format […]

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Setup Calendars and Debtors Aging

July 23, 2015 Accounts Payable

Purpose This function is used to set up and change the calendars used by the various ledgers in Online Advantage as well as the parameters for Debtors Ageing and related functions on the Debtors Ledger. The starting dates for the Fiscal Calendars for each ledger should be discussed with your Online Advantage Implementation Consultant or […]

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Divisions

July 21, 2015 Cash Management

Purpose This procedure is used to enter or modify the details of Divisions. Divisions represent either areas of operation or differentiate types of products and services. Divisions may be used to designate different areas of operation (e.g. Wholesale, Manufacturing, Fabrication, Retail, Service) or they could be used to specify dealings in different types of products […]

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Branches

July 21, 2015 Cash Management

Purpose This procedure is used to enter or modify the details of Branches used in the system. Branches usually represent specific cost centres of the business. For example, valid Branches could be geographical centres like Sydney, Newcastle, Melbourne, Perth, Adelaide, Hobart, Brisbane and Cairns. If this is too much detail, they might be set up […]

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General Journal Upload

June 18, 2015 General Ledger

Purpose This procedure is used to upload and update General Journals from a file created outside of the system. For additional details on creating upload files, see the note HERE. You can use this function for a number of purposes as you see fit, but here’s some common applications we’re aware of clients doing: Payroll […]

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Account Posting

May 6, 2015 General Ledger

When processing some transactions the system requires that the user provide an “Account Posting” for one or both sides of the transaction. Effectively this is for double-entry accounting, being the “Debit” and/or “Credit” entries. More often than not the system knows both, or at least one side of the double-entry. When the system requires the […]

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General Ledger “alternate” reporting structures

March 20, 2013 General Ledger

We have introduced a simple yet powerful change to the General Ledger reporting system to allow the allocation and use of up to three additional “Alternate” Category structures in the general ledger account coding structure. This enables all standard GL Financial Reports to be used with a choice of up to four Category settings. In […]

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GL Posting Improvements

March 27, 2012 General Ledger

As part of a general review of the various functions in Online that interface to the General Ledger we have made a range of User Interface (UI) enhancements in the area of GL dissection posting where-ever users enter Account postings. The following improvements have been made: Full Account Posting entry Valid Branch/Division Combinations shown Account […]

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