EDI (Electronic Data Interchange) is a system for exchanging information such as purchase orders, advance shipping notices (ASNs) and invoices from one computer system to another. It is an alternative to paper-based documents and keying orders.
For example, your customer sends their purchase order details from their system to yours. Your system picks up the purchase order and creates a sales order ready for processing and despatch. On despatch of your sales order, your system sends a shipping notice to your customer. On invoice of your sales order, the system sends an invoice to your customer.
There are various methods for sending data (e.g. ftp) and various formats for the data (e.g. xml, csv) that can be used, so please contact the help desk if you would like to set up an EDI system with one of your customers or suppliers.
These EDI configuration settings are fairly broad and not tied to one particular method or format for data exchange.
Our GLN
‘GLN’ is a Global Location Number that is used in GS1 format of data exchange. Enter the GLN that you have been allocated for you company here.
Test GLN
This GLN can be used whenever a test GLN is required for development purposes.
Email Notifications
Enter the email addresses to send notifications to when EDI data files are processed.
From Address
This is the email address the notification is sent ‘from’.
Failures To
This is the email address that will receive a notification if an EDI file fails to process. The failure might be technical in nature e.g. unexpected or missing data in the files, so you may like to set this so the notification goes to your IT department.
Orders To
This is the email address that will receive a notification when new sales orders are created. This should be someone in your order management team so they can check the orders and release from credit hold and send to picking
Bcc
Enter an email address here if you want to send copies of the EDI notifications for monitoring purposes.
Orders Created-by User
When orders are created this user will be recorded in the order activity as the user who created the order. The order prefix is also taken from this user.