Accounts Receivable
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The Accounts Receivable module puts you in control of customer creation, management and debt collection. In summary, it provides the following features: Debt Collection Tools Customer Notes & Records Debtors Aged Register Cash Receipting Deposit Slip Printing Bank Reconciliation interface Debtors Statements Automatic Electronic Document Delivery Overdue Interest calculation & Posting You can read an […]
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Accounts Receivable End of Day
This End Of Day (EOD) report is produced during Debtors EOD. It shows customers that have an account credit status of ‘Unapproved’. You can enter sales orders for Unapproved Accounts but they cannot be released from credit hold. Customer accounts may be created initially with an ‘Unapproved’ credit status, or they may be set to […]
Accounts Receivable Pricing
Purpose Contract Pricing can be used to establish “Special” (non-Standard) product pricing for a specific customer or for a group of customers. If you want to apply the same Contract Pricing to a group of customers, then you should create a Contract Price List ‘Code’ using this function so that you only have one set […]
Purpose The Update Contract Prices tools allow you to update a specific selection (of your choice) of existing Contract Prices by increasing the price by a percentage and changing the contract start and end dates. The update is a 3 step process: Note: there is also a Contract Price Upload available for mass Contract Prices changes. […]
Purpose Contract Pricing can be used to establish “Special” (non-Standard) product pricing for a specific customer or for a group of customers. If you want to apply the same Contract Pricing to a group of customers, then you should create a Contract Price List ‘Code’ first before entering pricing. Using a Contract Price List code […]
Purpose This function can be used to transfer/delete en masse customer contract pricing or contract price list pricing from one customer/contract price list to another. It can transfer all product contract pricing or selected product groups on the inventory system. This is not an End of Day transfer or batch process. The transfer of contract […]
Purpose This function is used to set up and maintain Group Discount Levels. Group Discount Levels allow you to combine Product Group pricing into a ‘set’ or ‘list’ which can then be applied to multiple Customers who receive the same pricing overrides. This makes maintaining Product Group based pricing an easier task than recording them […]
Accounts Receivable Cash Management Point Of Sale
Purpose This procedure is used to create or maintain the details of Tender Types available in the system. Tender Types are used to identify the various types of payments you would like to allow and track for receipts e.g. Cash, Card, Bank Transfer etc. Tender Types are primarily used in Debtors Receipt entry, during Point of Sale […]
Accounts Payable Accounts Receivable Cash Management
Purpose This procedure is used to enter or modify the details of Currencies you want available in the system. You can maintain exchange rates for each currency you transact in as and when required via this function. Data Input Step 1 – Currency Code Currency Code Enter a new, unique currency code, that does […]
Purpose This function is used to enter receipts details of payments from your Customers as well as ‘Sundry Receipts’ that need to be banked from non-debtors sources e.g. rental income, insurance policy refunds, sale of assets etc. These sundry receipts are manually posted to one or more General Leger Accounts. Where these receipts affect customers, the […]
Purpose This function is used to create, update and delete Trading Terms settings for use in the Accounts Receivable ledger. Trading Terms contain descriptive details of various sets of debtor trading terms that are used when providing credit to your customers. You may specify ‘Standard Trading Terms’ for your business as a System Option. You can then […]
Accounts Receivable Reporting
Overview This report is produced during the Debtors and Stock End Of Month Ledger Processing and Closing. It is a mandatory report and may not be excluded from the EOM reporting. The ‘Month Ending’ date on the report is derived from the Debtors/Stock Fiscal period end date, and not from the Debtors Ageing Calendar as is the […]
Overview This report is produced during the End Of Month Processing where ‘Debtors Statements’ are generated and customer balances are aged. It is an optional report and so may be excluded from the EOM reporting. The ‘Period Ending’ date on the report is derived from the Debtors Ageing Calendar and not from the Debtors/Stock Fiscal […]
Purpose This procedure is used to select Customer accounts that are flagged as ‘Unapproved for Credit’ so they can be set to ‘Credit Approved’. Accounts may have a credit flag of ‘Unapproved’ because they are new customers that are yet to go through a credit approval process, or because they are old customers who have […]
Accounts Receivable Release 9.5
Usually when a customer applies to purchase goods and services on credit, they are subject to an account approval process before a line of credit is granted. During this time, the Customer Credit Flag can be set to a status of ‘Unapproved Account’. There are various functions (outlined below) to assist with management of the […]
Accounts Receivable Library Order Management
Before allowing a Sales Order Entry to be processed through the Order Management system, a ‘credit check’ is performed on the customer’s account. The following outlines the logic of the credit checking ‘rules’ used: If the customer’s credit flag is not ‘Credit Approved’ i.e. is ‘Stopped’, ‘Held’ or ‘Unapproved’, the order goes on credit stop If […]
Accounts Receivable Order Management System Manager
Purpose This routine is used to set or change standard stationery messages using the customer category. The message entered against a category here will be used by the appropriate document to override the “standard” message the system would normally use (if recorded). Note that the system allows for a standard message to appear on ALL […]
Accounts Payable Accounts Receivable Asset Ledger Cash Management General Ledger Inventory Control Job Costing Manufacturing Point Of Sale Purchasing System Manager
Purpose This routine is used to maintain various Control File General Ledger Chart of Account codes needed for the running of Online Advantage. These Control Pointers relate to the accounting postings that Online Advantage performs on the users behalf, without the need for the user to nominate one or both sides of the accounting entry. […]
Accounts Payable Accounts Receivable Asset Ledger General Ledger System Manager
Purpose This function is used to set up and change the calendars used by the various ledgers in Online Advantage as well as the parameters for Debtors Ageing and related functions on the Debtors Ledger. The starting dates for the Fiscal Calendars for each ledger should be discussed with your Online Advantage Implementation Consultant or […]
Accounts Receivable Library Order Management Pricing
Selling prices are determined based on a Pricing Matrix that combines elements based on which Product is being sold to which Customer. The diagram provides an overview of the matrix, showing the four basic groups of elements that are used to determine sell prices. The selling price for a particular Product is determined by the […]
Purpose This routine is used to upload new contract price details. For additional details on creating upload files, see the note HERE. Data Input Step 1 – Upload File Clear or Append Select clear if you only want the new contract prices to be stored in the Contract Prices file. If you want to […]
Accounts Payable Accounts Receivable Distribution Financials Inventory Control Manufacturing Operations Purchasing Release 9.4 Time Cards
New “Ledger Register” reports have been added to all the appropriate subsidiary ledgers through the system giving users the ability to “reprint” or regenerate any/all the EOM Register reports from the system as and when required. All the EOM register reports are now available on the reports menu of the appropriate module – all a […]
Accounts Receivable Order Management Release 9.3 System Manager
By default, Online will create a unique Invoice number in sequence for each new Invoice generated on the system. This would be the normal way people operate, so they can point to an unbroken sequence of “running” invoice numbers on their Invoice Register reports and audit trails. However there are customers who like to see […]
Accounts Receivable Order Management Release 9.3
Online has always had the ability to view a Line Item Audit that shows all the changes to standard pricing and discount a user does for a given product or customer. It’s an important and well used feature of the system. Now we have added the recording of the Authorisation details to this Audit, so […]