The Accounts Receivable module puts you in control of customer creation, management and debt collection. In summary, it provides the following features:

Debt Collection Tools Customer Notes & Records Debtors Aged Register
Cash Receipting Deposit Slip Printing Bank Reconciliation interface
Debtors Statements Automatic Electronic Document Delivery Overdue Interest calculation & Posting

You can read an overview of the Accounts Receivable system and its functions, features & benefits HERE.

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Currencies

July 4, 2019 Accounts Payable

Purpose This procedure is used to enter or modify the details of Currencies you want available in the system. You can maintain exchange rates for each currency you transact in as and when required via this function. Data Input ­ Step 1 – Currency Code Currency Code Enter a new, unique currency code, that does […]

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Cash Receipts

April 9, 2019 Accounts Receivable

Purpose This function is used to enter receipts details of payments from your Customers as well as ‘Sundry Receipts’ that need to be banked from non-debtors sources e.g. rental income, insurance policy refunds, sale of assets etc.  These sundry receipts are manually posted to one or more General Leger Accounts. Where these receipts affect customers, the […]

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Trading Terms

April 9, 2019 Accounts Receivable

Purpose This function is used to create, update and delete Trading Terms settings for use in the Accounts Receivable ledger. Trading Terms contain descriptive details of various sets of debtor trading terms that are used when providing credit to your customers. You may specify ‘Standard Trading Terms’ for your business as a System Option. You can then […]

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Customer Aged Trial Balance By Branch By Client Type

August 13, 2018 Accounts Receivable

Overview This report is produced during the Debtors and Stock End Of Month Ledger Processing and Closing. It is a mandatory report and may not be excluded from the EOM reporting. The ‘Month Ending’ date on the report is derived from the Debtors/Stock Fiscal period end date, and not from the Debtors Ageing Calendar as is the […]

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Customer Aged Trial Balance By Branch

August 13, 2018 Accounts Receivable

Overview This report is produced during the End Of Month Processing where ‘Debtors Statements’ are generated and customer balances are aged. It is an optional report and so may be excluded from the EOM reporting. The ‘Period Ending’ date on the report is derived from the Debtors Ageing Calendar and not from the Debtors/Stock Fiscal […]

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Remove Unapproved Account Status

March 4, 2018 Accounts Receivable

Purpose This procedure is used to select Customer accounts that are flagged as ‘Unapproved for Credit’ so they can be set to ‘Credit Approved’. Accounts may have a credit flag of ‘Unapproved’ because they are new customers that are yet to go through a credit approval process, or because they are old customers who have […]

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Tools for Account Approvals

March 4, 2018 Accounts Receivable

Usually when a customer applies to purchase goods and services on credit, they are subject to an account approval process before a line of credit is granted. During this time, the Customer Credit Flag can be set to a status of ‘Unapproved Account’. There are various functions (outlined below) to assist with management of the […]

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Customer Credit Checking

April 17, 2016 Accounts Receivable

Before allowing a Sales Order Entry to be processed through the Order Management system, a ‘credit check’ is performed on the customer’s account. The following outlines the logic of the credit checking ‘rules’ used: If the customer’s credit flag is not ‘Credit Approved’ i.e. is ‘Stopped’, ‘Held’ or ‘Unapproved’, the order goes on credit stop If […]

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Customer Category Standard Stationery Message Update

August 19, 2015 Accounts Receivable

Purpose This routine is used to set or change standard stationery messages using the customer category. The message entered against a category here will be used by the appropriate document to override the “standard” message the system would normally use (if recorded). Note that the system allows for a standard message to appear on ALL […]

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Control Pointers

July 26, 2015 Accounts Payable

Purpose This routine is used to maintain various Control File General Ledger Chart of Account codes needed for the running of Online Advantage. These Control Pointers relate to the accounting postings that Online Advantage performs on the users behalf, without the need for the user to nominate one or both sides of the accounting entry. […]

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Setup Calendars and Debtors Aging

July 23, 2015 Accounts Payable

Purpose This function is used to set up and change the calendars used by the various ledgers in Online Advantage as well as the parameters for Debtors Ageing and related functions on the Debtors Ledger. The starting dates for the Fiscal Calendars for each ledger should be discussed with your Online Advantage Implementation Consultant or […]

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Customer Pricing

April 22, 2015 Accounts Receivable

Selling prices are determined based on a Pricing Matrix that combines elements based on which Product is being sold to which Customer. The diagram provides an overview of the matrix, showing the four basic groups of elements that are used to determine sell prices. The selling price for a particular Product is determined by the […]

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Upload Contract Prices

October 8, 2013 Accounts Receivable

Purpose This routine is used to upload new contract price details. For additional details on creating upload files, see the note HERE. Data Input ­ Step 1 – Upload File Clear or Append Select clear if you only want the new contract prices to be stored in the Contract Prices file. If you want to […]

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Ledger Registers

March 22, 2013 Accounts Payable

New “Ledger Register” reports have been added to all the appropriate subsidiary ledgers through the system giving users the ability to “reprint” or regenerate any/all the EOM Register reports from the system as and when required. All the EOM register reports are now available on the reports menu of the appropriate module – all a […]

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Order Number to Invoice option

March 28, 2012 Accounts Receivable

By default, Online will create a unique Invoice number in sequence for each new Invoice generated on the system. This would be the normal way people operate, so they can point to an unbroken sequence of “running” invoice numbers on their Invoice Register reports and audit trails. However there are customers who like to see […]

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Capture & Reporting of Margin Override Authorities

March 28, 2012 Accounts Receivable

Online has always had the ability to view a Line Item Audit that shows all the changes to standard pricing and discount a user does for a given product or customer. It’s an important and well used feature of the system. Now we have added the recording of the Authorisation details to this Audit, so […]

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Contract Pricing features

March 27, 2012 Accounts Receivable

A new sub-menu has been added to cover three new functions that assist users with the updating of Contract Prices already held in the system. The functions added are: Calculate new Contract Prices Review/Report on new Contract Prices Confirm/apply new Contract Prices Using the three new functions users can keep their contract prices “current” so […]

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Customer Follow-Up function

November 1, 2011 Accounts Receivable

With the 8.1 Release sees the re-introduction to the browser edition of the popular Customer Follow-Up facility for recording and chasing debtor payments. This tool can be accessed via the Customer drill-down menu so is available through all OA forms and displays where customer is shown. There is an update facility and a view only […]

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