The Purchasing module is designed to provide you with versatile and efficient order control whilst helping you minimise your investment in inventory because we understand that having idle excess stock sitting in a warehouse never made anyone any money. In summary, it provides the following functions:

Order Tracking & Control Shipment Costing Importing
Indent Orders Non-Stock Purchases Sundry Purchases
Supplier Pricing Matrix Shipment Consolidation Foreign Currency Pricing

The module provides you with the tools necessary to place, monitor, adjust, cost, and report on all your local and foreign purchase orders for all you suppliers, regardless of whether you are buying raw materials, finished product, non-stock items or sundry (expensed) items used in the business.

You can read an overview of the Purchasing system and its functions, features & benefits HERE.


Purchase Types

July 26, 2019 Accounts Payable

Purpose This function is used to enter or modify the details of ‘Purchase Types’ set up for use in the Purchasing system. Purchase Types contain descriptive details on the types (or categories) of products that you purchase e.g. Steel, Welding Consumables, Paint. You can record one or more Purchase Types against a Supplier account and […]

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Payment Methods

July 4, 2019 Purchasing

Purpose This procedure is used to enter or modify the details of payment methods setup for use in the Purchasing system. Payment Methods contain descriptive details on purchasing payment methods arranged for local or foreign shipments. An unlimited number of purchasing payment methods can be established. The use of payment methods allows the purchasing personnel […]

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Tracking Details – Bin/Serial/Batch/Dual Reference entry

May 30, 2018 Inventory Control

Where a product has been set up for some form of ‘Tracking’ (see related topic Inventory Tracking Overview), you are asked to enter tracking details for the quantity of the transaction being recorded.  The entry of these details is generic across the system and is described below. The entry of tracking details is usually started […]

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Upload Purchase Orders

October 23, 2017 Purchasing

Purpose This procedure is used to upload Purchase Orders from a file created outside of the system. This is an alternative way of entering these details and is useful where you are entering purchase orders with large volumes of products. Using this method a “spread-sheet” style tool can be used to create a list of […]

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Inventory Tracking Overview

November 16, 2016 Inventory Control

In Online Advantage it is possible to enable a detailed level of tracking on inventory items on a Product by Product basis, or, if required, on selected Inventory items i.e. a Product stocked in a specific Stock Location. These tracking options allow you to record a level of additional details with each transaction to assist […]

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Automatic Shipment Take-up settings

August 2, 2015 Purchasing

Purpose This routine is used to enter variance take-up values and General Ledger posting to be used for the automatic take-up of Purchase Price Variances on finalised Shipments. Purchase price variances that are below a certain value can be easily removed from the purchase price/ shipment variance reporting facility to allow purchasing/ accounts personnel to […]

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Tax and duty details

July 29, 2015 Inventory Control

Purpose This function is used to set and change the “tax” settings and import duty details used by the system. “Tax” is a generic term used to describe whatever local tax needs to be accounted for. The system has been used extensively in countries with taxes like GST, VAT and Sales Tax. The ability to […]

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Control Pointers

July 26, 2015 Accounts Payable

Purpose This routine is used to maintain various Control File General Ledger Chart of Account codes needed for the running of Online Advantage. These Control Pointers relate to the accounting postings that Online Advantage performs on the users behalf, without the need for the user to nominate one or both sides of the accounting entry. […]

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Account Posting

May 6, 2015 General Ledger

When processing some transactions the system requires that the user provide an “Account Posting” for one or both sides of the transaction. Effectively this is for double-entry accounting, being the “Debit” and/or “Credit” entries. More often than not the system knows both, or at least one side of the double-entry. When the system requires the […]

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Quantity Input

April 27, 2015 Inventory Control

Most Online Advantage Inventory transactions require the user to enter a product quantity. The entry of that quantity – and its associated data – can range from simple to complex. The degree of complexity is determined by how your business has decided to configure the system and the individual data elements like Products, Stock Locations, […]

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Ledger Registers

March 22, 2013 Accounts Payable

New “Ledger Register” reports have been added to all the appropriate subsidiary ledgers through the system giving users the ability to “reprint” or regenerate any/all the EOM Register reports from the system as and when required. All the EOM register reports are now available on the reports menu of the appropriate module – all a […]

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Purchasing system additions

April 4, 2012 Purchasing

The following changes were made in this release to the Purchasing module to assist with the processing of Orders and Shipments through the system. They are as follows: Buyer Purchase Limits and Order Release Controls We have made enhancements to the Purchasing module to include purchase limits per Buyer with controls for the release of […]

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Purchase Price Variances

March 12, 2012 General Ledger

We offer a Purchase Accrual Ledger as an alternative to the Creditors Ledger when processing Purchases. It works in a very similar manner, but holds the “debt” to your suppliers against individual Shipments rather than against Suppliers. People choose to use the Accruals Ledger because they don’t always have all the exact costs of a […]

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Manual Cost of Sales Postings

March 12, 2012 Financials

There are a number of Cost of Sales postings that can can occur in Online that fall outside of the “normal” postings for Cost of Sales (COS) or Cost of Goods Sold (COGS).  These transactions only occur in specific circumstances or when you choose to make them (in the case of “Manual” adjustments.  Whilst they […]

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