Purpose
This procedure is used to add, change or delete the details of a ‘Stock Reason’. Stock Transaction Reasons are used when entering Manual Stock Issues and Manual Stock Receipts. The use of a ‘Reason’ for the stock transaction provides:
- A consistent ‘standardised’ reason for manual stock movements which leads to better reporting
- A default General Ledger account to post against in the Manual Stock Issues and Manual Stock Receipts functions
Some typical examples of Stock Transaction Reasons are:
- Showroom stock
- Damaged stock
- Samples
- Rep Car Stock
- Promotional and Advertising
- Training and Education
The entry of a ‘Stock Reason’ in the manual stock transaction processes available in the system is mandatory, so you must set up at least one ‘Reason’ for use in those functions.
Data Input
Step 1 – Reason Code
Reason Code
Enter a new, unique ‘Reason Code’ – up to 8 characters. You may select an existing reason code for editing/deleting. The ‘Reason Code’ may be used as a selection filter in reporting.
For details on the use of “codes”, see The Role of “Codes” in Online Advantage
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Step 2 – Reason Name
Reason Name
Enter a name for the Reason code selected. The name appears in a drop down list in the manual stock transaction functions and may also be used as a filter for reporting and appear on ‘Stock Transactions by Reason’ reports.
For more details on descriptions, see The Role of “Names & Descriptions” in Online Advantage
Default Account
Select an existing General Ledger Account to be used as a default posting account in stock transactions when this reason is selected. Entry of an account is not mandatory here. If there may be several General Ledger Accounts used for this stock movement reason and there is no one account that is used most often, then it may be best to leave this blank and have no default in the stock transaction entry.
Valid Stock Issue Reason
If this reason is valid for stock issues (e.g. damaged stock or issuing stock for training purposes), select this option. When entering a Manual Stock Issue transaction, only reasons with this option ticked are displayed for use by the operator.
Valid Stock Receipt Reason
If this reason is valid for stock receipts (e.g. found stock or receiving stock back from training purposes). select this option. When entering a Manual Stock Receipt transaction, only reasons with this option ticked are displayed for use by the operator.
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