Accounts Payable

Maintain and Export Bank transfers

Purpose

Each ‘Bank Transfer’ payment transaction entered in Online Advantage via the Accounts Payable Manual Payments or Payment Run functions is grouped under a ‘Bank Transfer Reference Number’. The ‘Maintain and Export Bank Transfers’ function allows you to enter or maintain details of a group of bank transfer payments under the assigned reference number prior to exporting the details into a file in the format required to upload to your bank.

Before you can create an export file to upload to your bank, you must specify the file format your bank requires and other bank details such as your bank’s BSB and Account numbers and other credentials required for the upload. These can be set up in Bank Details. Note: if the file format you require is not available on the list, then some customisation may be required to create a file in the format your bank specifies. If this is the case, you should contact your bank for technical details on the format required and pass that information to our Support Desk for assistance.

Data Input

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Step 1 – Bank Code

Bank Code

Enter the Bank code that payment transactions were entered against.

For details on the use of “codes”, see The Role of “Codes” in Online Advantage
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Step 2 – Reference

Reference

Enter the Bank Transfer Reference Number allocated for the payment transactions. You may find this number in Accounts Payable Transaction displays. Note: you do not need to enter the ‘B/T’ prefix here. The reference must be a match for the bank previously entered.
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Step 3 – Details

Branch

Select the branch. This is used when checking a user has access to transactions under the branch.

Description

Enter details of the transfer.

Date

Enter date of transfer. By default, the current date is used.

Payment Reference

Enter the payment reference.
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Step 4 – Bank Transfers Details

The bank transfer details are entered in a list.

Bank BSB No

Enter the bank BSB number. This is the BSB number for the receiving bank.

Bank Account No

Enter the bank account number. This is the bank account number for the receiving bank.

Name

Enter the name. This is the name of the receiving account.

Payment Reference

Enter a reference for this payment.

Amount

Enter the bank transfer amount.

Click Add to add bank transfer details to list.
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Links

Export Bank Transfer Details – use this to create a file that can be uploaded to your bank. There are different file types eg aba, csv depending on your banks requirement. You may only use this link once. This is to prevent people from exporting the file, reviewing it, cancelling a cheque and exporting the file again without refreshing the export details.
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