Purpose
Each ‘Bank Transfer’ payment transaction entered in Online Advantage via the Accounts Payable Manual Payments or Payment Run functions is grouped under a ‘Bank Transfer Reference Number’. The ‘Maintain and Export Bank Transfers’ function allows you to enter or maintain details of a group of bank transfer payments under the assigned reference number prior to exporting the details into a file in the format required to upload to your bank.
Before you can create an export file to upload to your bank, you must specify the file format your bank requires and other bank details such as your bank’s BSB and Account numbers and other credentials required for the upload. These can be set up in Bank Details. Note: if the file format you require is not available on the list, then some customisation may be required to create a file in the format your bank specifies. If this is the case, you should contact your bank for technical details on the format required and pass that information to our Support Desk for assistance.
Data Input
Step 1 – Bank Code
Bank Code
Enter the Bank code that payment transactions were entered against.
For details on the use of “codes”, see The Role of “Codes” in Online Advantage
Return to the Top
Step 2 – Reference
Reference
Enter the Bank Transfer Reference Number allocated for the payment transactions. You may find this number in Accounts Payable Transaction displays. Note: you do not need to enter the ‘B/T’ prefix here. The reference must be a match for the bank previously entered.
Return to the Top
Step 3 – Details
Branch
Select the branch. This is used when checking a user has access to transactions under the branch.
Description
Enter details of the transfer.
Date
Enter date of transfer. By default, the current date is used.
Payment Reference
Enter the payment reference.
Return to the Top
Step 4 – Bank Transfers Details
The bank transfer details are entered in a list.
Bank BSB No
Enter the bank BSB number. This is the BSB number for the receiving bank.
Bank Account No
Enter the bank account number. This is the bank account number for the receiving bank.
Name
Enter the name. This is the name of the receiving account.
Payment Reference
Enter a reference for this payment.
Amount
Enter the bank transfer amount.
Click Add to add bank transfer details to list.
Return to the Top
Links
Export Bank Transfer Details – use this to create a file that can be uploaded to your bank. There are different file types eg aba, csv depending on your banks requirement. You may only use this link once. This is to prevent people from exporting the file, reviewing it, cancelling a cheque and exporting the file again without refreshing the export details.
Return to the Top