This EOD report is only produced if the System Option to record changes to Master File data is ON. See System Options for more details.
It shows details of data changes made to Master Files. Master Files contain core non-transactional data. Customers, Suppliers and Products are 3 examples of Master Files. The report outputs a log of data changes including details of the user, date and time a data change was made and also if a new item was added or an existing item was deleted.
Can I Exclude It?
No.
If you have switched Master File audit logging to ON, then this report must be run so that the log is cleared once the age of the logged item exceeds the set data retention period. Excessive amounts of data in log files can lead to poor system performance. If you don’t want to print the report, consider sending it to an email address. If you don’t want to receive the report as a daily email, consider archiving it to view later when needed.
If you have not set the Master File audit logging ON, the report isn’t produced anyway.
Can I Reproduce It?
Yes, you can. The report is available on the menu – you need to know the date of the transaction (EOD run). Note: you cannot have Master File Audit logging switched OFF and use the menu report function to see data audits and you cannot switch from OFF to ON to see audit reports. Audit logs are created when the Master File data is changed ONLY when the Master File Audit logging is switched ON, so there is no capability to look at audits in retrospect if the switch was OFF at the time of data entry.
In some ways the menu report is more useful than the EOD report because it can be filtered by data table, data key and procedure as well as date. Some Master Files have a special ‘Audit Activity’ Display which lets you see a history of changes for a single data record.
Who Should Receive It?
Typically, this report should go to someone in an System Administrator role.