GL Category Code
This procedure is used to create the 3-character Category code to be allocated to General Ledger Accounts and the 1- and 2-character Category Codes used to define the subcategories (if required).
The first digit of a category code signifies whether a GL account under the category is a ‘Balance Sheet’ account or a ‘Profit & Loss’ account. Categories starting with a digit between 1 and 4 are Balance Sheet accounts and those starting between 5 and 9 are P&L accounts.
For details on the use of “codes”, see The Role of “Codes” in Online Advantage
Category Name
Enter text to describe the GL category. The name appears when selecting a category in Chart of Account maintenance and also used in GL reports such as the Balance Sheet and Profit & Loss reports.
For more details on descriptions, see The Role of “Names & Descriptions” in Online Advantage
Reporting Sign
Select the reporting sign, positive (+) or negative (-).
This defines the sign of this category for printing purposes in the User Formatted Reports.
The following signs are suggested:
Balance Sheet Accounts: Assets Positive Liabilities Negative Equity Negative P&L Accounts: Income Positive Expense Negative
Print on User Formatted Reports
This option is only available for categories with ‘1’ or ‘2’ digit codes.
Select whether to print on the user formatted reports or not.
If ‘Yes’ is selected, this category total will be printed on any User Formatted Reports produced.
Extra Sub Total
This option is only available for categories with ‘1’ or ‘2’ digit codes.
Select whether you wish to include the extra sub-total or not.
If ‘Yes’ is selected, a report sub-total will print on any User Formatted Reports after this category.
The figure printed will be the running total at that point in the report.
Sub Total Description
This option is only available for categories with ‘1’ or ‘2’ digit codes.
If you have chosen to include an extra sub-total, then enter the description that you want to print on the User Formatted Report with the additional ‘Sub-Total’.