Purpose
Contract Pricing can be used to establish “Special” (non-Standard) product pricing for a specific customer or for a group of customers. If you want to apply the same Contract Pricing to a group of customers, then you should create a Contract Price List ‘Code’ first before entering pricing.
Using a Contract Price List code means that you only have one set of contract pricing to maintain that covers any customer assigned to that list.
Contract Prices are linked to a group of customers by specifying the Contract Price List Code on each Customer’s Details.
Where a Head Office customer is used, all subsidiary customers that use the ‘Head Office Pricing’ option also qualify for the special contract prices.
Note that Contract Pricing takes precedence over all other pricing criteria, including discount percentages. Where Contract Pricing applies to a given customer/product combination during transaction entry, the abbreviation “CP” will appear (on screens and reports) as a visual indicator.
This procedure is used to add or maintain the details of Contract Prices for Products for either a specific Customer or for a specific Contract Price List Code.
Contract prices that have an ‘End Date’ and where the End Date is beyond the retention period set in System Options are deleted during End Of Day (EOD) overnight processing. EOD reports warning you that contract prices are due to expire within the next 7 days are sent out prior to the contract prices being purged.
Data Input
Step 1 – Contract or Customer
Depending on whether you are entering Contract Prices for a customer on contract price list code, you must enter either a Customer or a Contract Price List Code.
If you are entering Contract Prices for a specific Customer, enter the Customer Code. This may be a Head Office code, and if the branch accounts are configured to ‘use head office pricing’ then the contract prices also apply to those accounts.
If you are entering Contract Prices for a group of Customers, select a Contract Price List Code. The Contract Price List Code must already be established. You may assign the Contract Price List Code to a Head Office customer and branches that are configured to ‘use head office pricing’ will also receive the contract prices.
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Step 2 – Product
Product
Enter the Product that you want to enter contract prices for. Select the size where applicable. If the product you are entering pricing for is sized, the ‘Copy To All Sizes’ option will become available.
Copy To All Sizes
Select this option if you would like the contract price details being entered to be copied to all sizes listed against the product selected. Leave the option un-ticked to only update contract pricing for the currently selected size. The copy selection prompt defaults based on a System Option.
Base On Product
If you have already set up contract pricing for another product and you want to copy the price details, you can enter that product here to copy the previously entered pricing.
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Step 3 – Prices
You can optionally keep a history of old contract prices by leaving ‘expired’ contract prices intact. If you are not interested in keeping the details, you can simply edit the pricing and replace previous details with the new price and new start and/or end dates. Note that pricing will eventually be removed based on the previously mentioned “retention” period setting.
The price details are shown in a list. You may edit or delete them from the list. Click Add to include new pricing entered onto the list.
Price
Enter the contract (or ‘special’) price of the product. The pricing entered is the price per ‘sales’ or ‘selling unit’.
Tax
Tax is available here to adjust to remove 1c rounding on inclusive prices. This is only applied in v10 POS.
Min Quantity
If you only provide the contract price on the condition that a certain minimum quantity be ordered, then enter a minimum quantity here. The entry is optional. If no quantity is entered, it is assumed that the contract prices is given regardless of the quantity ordered.
Start Date
Enter the effective start date for this contract price. This is optional. If no start date is specified, it is assumed that this contract price is effective immediately.
End Date
Enter the effective end date for this contract price. This is optional. If no end date is specified, it is assumed that this contract price remains effective until it is changed.
Note that the “Start” and “End” dates may not overlap i.e. the “End” date must be after the “Start” date.
For example, you cannot specify a contract price list valid until the end of June and enter a different contract price starting at the beginning of June because then you would have two different prices for the same period.
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