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Accounts Payable Purchasing
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Payment Methods contain descriptive details on purchasing payment arrangements used for local or foreign shipments. An unlimited number of purchasing payment methods can be established.The use of payment methods allows the purchasing personnel to mark a given purchase order or shipment with a particular method of payment i.e. letter of credit, bank transfer/telegraphic transfer. The […]
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Hold Payment reasons are used to “tag” transactions with the reason you are currently not paying the Suppliers Invoice. A Hold Payment Reason can be applied against a Supplier’s invoice as you enter it, or it may be added to invoices at a later date using the Adjustments function. Invoices with a Hold Payment reason […]
Purchase Types contain descriptive details on the types (or categories) of products that you purchase. It’s a way to ‘group’ and describe the suppliers by the product or service they provide. You can record one or more Purchase Types against a Supplier account and this can be used to target specific suppliers when sending out […]
Accounts Payable Accounts Receivable Online Tools System Manager
Use Personal Titles to record the contacts preferred title or honorific when addressing them. The Title can be used when formulating a full contact name for emails and addresses e.g. Sir Elton John, Dame Judy Dench and so on. Use of a title for a contact is optional. Example Some examples to use are: Mr, […]
Purchasing
Delivery Method Code The Delivery Method Code can be numeric or alpha. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Delivery Method Name Enter text to describe the Delivery Method. This appears on the Purchase Order Docket sent to the supplier and on the Purchase Receipt Docket. It […]
Release 9.5
Release June 2024: Version 9.5.1537.1 Online Advantage Overdue Reminders – there are now two Overdue Reminder options available: Product Transfer Upload – this will now accept duplicate products if the from and to size/colour are unique. Basically allows you to upload “similar” product transfer rows that will then be merged into one list that can […]
Accounts Receivable
Trading Terms contain descriptive details and settings for the various sets of debtor trading terms that you want to use when providing credit to your customers. You may specify ‘Standard Trading Terms’ for your business as a System Option. These are used for all Customers that do not have individual settings. You can then override those standard […]
Accounts Payable
Standing Payment Category Code The Standing Payment Category code can be numeric or alpha. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Standing Payment Category Name Enter text to describe the Standing Payment Category. This is shown when selecting a category when setting up Standing Payments or choosing […]
Supplier Types can be used to classify Suppliers into reporting groups for filtering and report sorting and consolidation. However the primary purpose of Supplier Types is to define the General Ledger ‘Trade Creditors Subsidiary Control Account’ to be used when posting Accounts Payable transactions. There are two default Trade Creditor accounts settings – one for local suppliers […]
Supplier Type Supplier Type code can be numeric or alpha. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Name Enter text to describe the Supplier Type. This name appears when choosing a Supplier Type for a Supplier and in report filtering. For more details on descriptions, see The Role of […]
Selling Groups allow you to establish a list of groupings of Suppliers and is used throughout the accounts payable and purchasing system to provide report filtering and consolidation based on the selling group of each supplier. Example You may want to group your suppliers into those supplying your operational needs (e.g. utilities like water, electricity, gas), […]
Standing Payment Categories (or classifications) allow you to filter and group your Standing Payments when using reporting. Some sample categories to consider are include ‘Rent’, ‘Superannuation’, ‘Loan Repayments’, ‘Maintenance’, ‘Subscriptions’ etc. Example Example 1 – You lease several vehicles, and you are going to pay a certain amount to the leasing companies every month. You […]
Accounts Receivable Purchasing
Selling Group Code Selling Group code can be numeric or alpha. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Selling Group Name Enter text to describe the Selling Group. This is shown when selecting a Selling Group to categorise a Supplier under or when selecting one.For more details […]
Asset Ledger
Asset Group Code The code can be alpha or numeric. This code is normally structured to reflect the way you wish to categorise Assets.For details on the use of “codes”, see The Role of “Codes” in Online Advantage Asset Group Name Enter text to describe the Asset Group. This is used in reporting and whenever […]
Asset Location Code Code can be alpha or numeric. Asset Locations are used as the key identifier in retrieving and nominating the physical whereabouts of a given asset.For details on the use of “codes”, see The Role of “Codes” in Online Advantage Asset Location Name Enter text to describe the name of the asset location. […]
Accounts Payable Frequently Asked Questions
If you need to process a pre-payment (early payment) there are three approaches described below to choose from. Approach No. 1 – Process a Manual Cash Payment for the Supplier The advantage of this method is that all activity for the Supplier will be recorded against the Suppliers account and therefore history will be available […]
Business To Business Business To Employee E-Commerce Release 9.5
Release May 2024: Version 9.5.1527.1 e-Commerce Delivery Options in B2E – if you have a B2E (employee) portal for a client and they want to allow their employees a choice of delivery methods when ordering, you can now enable that option per customer. If the customer wants to use a specific carrier, you can add […]
Release May 2024: Version 9.5.1526.1 Online Advantage Carrier Group – we’ve added a new setting to Carriers that allows you to consolidate carriers under a ‘group’ code. We’ve done this so you can create multiple carriers in the system for the one carrier company. Each individual carrier might provide different services with unique rates and […]
End of Day
This EOD report runs whenever Stock EOD is run. It shows a list of Work Orders that have a cost that no longer reflects the cost of manufacturing as at the current date. This can occur when work orders are entered for production ahead of time and component costs (material, labour, charges, overhead) change after […]
Manufacturing
Purpose This procedure is used to update the cost of work orders after a change to the cost of some component of the work order specification (like Labour, Material, Charges etc.). You can update costs for individual Work Orders by re-saving them in the Work Order entry function, but this function allows you to update […]