Purpose
This procedure is used to upload and update Replacement Costs from a file created outside of the system.
Note: The “Replacement Cost” provided is assumed to be the Unit Cost in “Stock Units” so be sure to check the “Unit of Measure” you are using when taking data from a report or from a list of products from OA or from a Supplier’s data file. For additional details on creating upload files see the note HERE.
Data Input
Step 1 – File Upload
Replacement Costs Upload File
Select the spread sheet file you wish to upload, by clicking Browse. This assumes you have access to the file with the new replacement costs from the browser you are currently using.
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Step 2 – Review details
The replacement cost details of the spread sheet will be displayed so that you can review the data and confirm that the correct file has been uploaded before you continue.
Click Submit to submit all the details.
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Spread sheet format
The spread sheet must be in a csv format.
The first row of the spread sheet must be a heading row – it does not matter what the headings are, as long as they are meaningful to you e.g. you could have ‘Product’, ‘Product Code’ or ‘SKU’.
The columns required are:
| Column | Name | Additional Details |
| A | Price List Code | If you are using the ‘Default’ price list, then this column can be left empty, or can contain the word ‘Default’ |
| B | Product Code | Must be a valid product on the Product Master file |
| C | Size Code | Must be a valid size on the Sizes Master file Must be a valid size against the product If the product has no sizes, leave blank Note: You may enter a * character to indicate all sizes for the product should be updated. |
| D | Replacement Cost | Cost can be to 4 decimal places. |
Updating
Once you click submit, the rows on the spread sheet are validated. If no invalid data is detected, the Prices Master file is updated with the replacement cost.
If there is no existing Price Master record, a new record is created.
If the existing Price Master record is flagged for standard cost, the replacement cost will be updated with the new standard cost.
The price cost history is updated with the change details.