Accounts Payable
Leave a Comment
The Accounts Payable module provides you with the vital expense controls needed for your business. In summary, it provides the following features: Standing Payment Facility Supplier Notes & Records Creditors Aged Register Foreign Currency/Ledger Hold Payments function Bank Reconciliation interface Remittance Advice generation Automatic Electronic Document Delivery Cash/Cheque/EFT Payments You can read an overview of […]
Read more »
Accounts Payable End of Day
This End Of Day (EOD) report shows any Periodic Payments created automatically by the system during an Accounts Payable EOD. It shows the payments created during overnight processing based on Standing Payment details. Standing Payments are regular scheduled payments that you create once so that you do not need to enter them into the system […]
Accounts Payable Purchasing
Supplier Categories are used for filtering and grouping report data that is related to Suppliers. How you define your categories is entirely up to you. A Supplier Category is mandatory for each Supplier account created, so you must define at least 1 Supplier Category when you begin setting up your data. You may decide to […]
Accounts Payable Cash Management
Purpose This procedure is used to upload bank fees from a file created outside of the system. This is an alternative way of entering these details and allows you to upload bulk entries from credit cards and banks where there can be multiple line items and multiple postings. Using this method a “spread-sheet” style tool […]
Category Code Supplier Category code can be numeric or alpha. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Category Name Enter text to describe the Supplier Category. This is shown when selecting a supplier category to apply to a Supplier and in report filtering. For more details on […]
Accounts Payable Asset Ledger Purchasing System Manager
Asset Groups provide a method of categorising Fixed Assets. Reports generated from the Asset Ledger system are typically sorted and sub-totaled by Asset Group. Asset Groups also define the General Ledger account postings used for Asset transactions. They contain control pointers for that specific group for the following Postings: The Asset group also provides the facility […]
Accounts Payable Accounts Receivable System Manager
Countries are used in address input and define (in part) some of the address format details – like the wording for ‘state’ and ‘postcode’ which can vary between countries. Along with assisting to define the “rules” for data entry, having a separate and validated input for countries allows Online Advantage to filter reports and provide […]
‘Other Time’ codes are used to record employee time expended that is not recorded as actual Labour for the costing of Manufacturing or Job Costing. They are used to record employee time in Time Card Entry when an Employee has not been working on a particular Work Order or Job but involved in other activities. […]
On Costs contain descriptive details and default settings used for allocating any additional costs that you want included in the cost of inventory items received through the Purchasing system. “On-costs” can be optionally applied to goods received on any Purchase Shipment. You can add multiple on-costs to a given shipment and allocate them to the […]
Accounts Payable Accounts Receivable Online Tools
Contact Type Code The Contact Type Code can be numeric or alpha. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Contact Type Name Enter text to describe the Contact Type. For more details on descriptions, see The Role of “Names & Descriptions” in Online Advantage
Accounts Payable Accounts Receivable Online Tools System Manager
Use Contact Types to categorise contacts in any way that suits your business needs. Each contact must be allocated a type, so it is important to establish the list of types early before you have too many recorded in the Contacts database. Contact Types are particularly relevant when looking up contacts or when performing any […]
Use Job Titles to classify contacts in a way that suits your needs. The Job Title can be used to filter Contact selections so you can target certain contacts for mail outs and other digital communcations that you might want to have with the people recorded in your Contacts database. Example Some examples to use […]
Contact Classifications are used to “categorise” your contacts in a way that helps you define them for your purposes. For instance, classification(s) can be used to filter Contact selections so you can target certain contacts for mail merges, marketing or sales call targeting. You can include a given contact under multiple classifications. This means you […]
Shipping Ports contain descriptive details on overseas shipping ports and are used in purchasing for the tracking and reporting of incoming Purchase Orders and Shipments. Example By recording the shipping port your goods are being shipped from (or going through) you can easily report on outstanding purchases for those ports when problems such as strikes, […]
Quality Assurance Codes allow you to establish a lookup table of supplier quality assurance codes for use in the purchasing system. These can then be used to identify if the supplier meets your quality standards. Example This could be ISO standards or some scale of your own devising to rate suppliers based on the quality of […]
Quality Assurance Code Quality Assurance code code be numeric or alpha. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Quality Assurance Code Name Enter text to describe the Quality Assurance Code. This is shown when selecting a QA code in Suppliers maintenance and reporting filters.
A purchase Delivery Method is a description of how an order is to be delivered e.g. Truck, Rail, Air, Sea etc. Delivery Methods are allocated to purchase orders and shipments in the purchasing system and are used for tracking and reporting of your purchase activity. You can assign a Delivery Method to a Supplier so that […]
Payment Methods contain descriptive details on purchasing payment arrangements used for local or foreign shipments. An unlimited number of purchasing payment methods can be established.The use of payment methods allows the purchasing personnel to mark a given purchase order or shipment with a particular method of payment i.e. letter of credit, bank transfer/telegraphic transfer. The […]
Hold Payment reasons are used to “tag” transactions with the reason you are currently not paying the Suppliers Invoice. A Hold Payment Reason can be applied against a Supplier’s invoice as you enter it, or it may be added to invoices at a later date using the Adjustments function. Invoices with a Hold Payment reason […]
Purchase Types contain descriptive details on the types (or categories) of products that you purchase. It’s a way to ‘group’ and describe the suppliers by the product or service they provide. You can record one or more Purchase Types against a Supplier account and this can be used to target specific suppliers when sending out […]
Use Personal Titles to record the contacts preferred title or honorific when addressing them. The Title can be used when formulating a full contact name for emails and addresses e.g. Sir Elton John, Dame Judy Dench and so on. Use of a title for a contact is optional. Example Some examples to use are: Mr, […]
Standing Payment Category Code The Standing Payment Category code can be numeric or alpha. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Standing Payment Category Name Enter text to describe the Standing Payment Category. This is shown when selecting a category when setting up Standing Payments or choosing […]
Supplier Types can be used to classify Suppliers into reporting groups for filtering and report sorting and consolidation. However the primary purpose of Supplier Types is to define the General Ledger ‘Trade Creditors Subsidiary Control Account’ to be used when posting Accounts Payable transactions. There are two default Trade Creditor accounts settings – one for local suppliers […]
Supplier Type Supplier Type code can be numeric or alpha. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Name Enter text to describe the Supplier Type. This name appears when choosing a Supplier Type for a Supplier and in report filtering. For more details on descriptions, see The Role of […]