General Ledger
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The General Ledger module delivers all the power and control you need to consolidate your financial performance as you grow your business. In summary, it provides the following features: Flexible Account Structure Profit & Loss Statements Balance Sheets Trial Balance Reporting Forecast Building Tools Budgeting Posting Controls Automatic Posting Allocation Journal Uploading You can read […]
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Purpose This function is used to create and maintain rules to control what Chart of Accounts can be used for individual transactional functions in the system. You can specify a subset of available account codes for any transactional function that has a Chart of Account or Account Posting prompt. By doing so you can limit the account selections […]
Purpose This function is used to enter or modify the list of valid General Ledger Categories available in the system. Each GL Chart of Account must be assigned to a category. Categories are a way of organising the Chart of Accounts and are used for sorting and sub-totalling on General Ledger reports. Some examples of […]
Purpose This function is used to enter or modify the details of Chart of Accounts available for use in the system. The Chart of Account list is integral to all General Ledger posting functions, balance details and reporting functions. Each chart of account record holds descriptive data and must be assigned to a General Ledger […]
Purpose This procedure is used to upload and update the forecast details from a file created outside of the system. Since General Ledger financial forecasts are mostly made up of the estimated movements for each account for each month of the year, it is often easier to enter this detail in via a spreadsheet like […]
Purpose This function can be used to perform Profit and Loss Analysis from the figures held in the General Ledger system. It is designed to be used with the Online Cube to provide the figures in a tool where they can be analysed more interactively. However the Excel/CSV/Text file options can also allow users to […]
Purpose This procedure provides a selection of Balance Sheet and Profit & Loss reports that can be generated from the General Ledger financial data using User GL Report Templates to define the column information. From this function User Reports can be run or scheduled to be run. GL Balance Sheet or Profit & Loss reports […]
Purpose This procedure is used to create and adjust General Ledger User Reports templates. These GL User Reports allow you to create financial reports in a format you require for your specific needs. The templates you create can be used to show financial information from the General Ledgers 8 years of historical figures. On each […]
General Ledger Release 9.4
With the User GL Reports tool, if the report templates have already been created, running them could not be easier. Here are the steps: Step 1 – “Schedule” First decide if you want to run the report “Now” or at some future time. This allows you to schedule long running sales reports for later in […]
Creating User GL report templates is a fairly straight-forward activity with the setup tool that leads you through the questions required to write a report. The hardest part (as always with reports) is working out what you want to see, and in what sequence. Below is a step by step sample of some of the […]
The ability to report and analyse General Ledger (GL) figures is a crucial part of Online Advantage. Over the years we have found that no matter how many standard GL reports we include with the system, there will always be a user who wants something different in some way. To this end, we have developed […]
Accounts Payable Accounts Receivable Asset Ledger Cash Management General Ledger Inventory Control Job Costing Manufacturing Point Of Sale Purchasing System Manager
Purpose This routine is used to maintain various Control File General Ledger Chart of Account codes needed for the running of Online Advantage. These Control Pointers relate to the accounting postings that Online Advantage performs on the users behalf, without the need for the user to nominate one or both sides of the accounting entry. […]
General Ledger System Manager
This function is used to establish the essential settings for the Financial system including the length of the Chart of Account, Branch and Division codes to be used in the General Ledger, and other related settings. The settings established here are global across all suites/modules throughout the entire Online Advantage system. If a format has […]
Accounts Payable Accounts Receivable Asset Ledger General Ledger System Manager
Purpose This function is used to set up and change the calendars used by the various ledgers in Online Advantage as well as the parameters for Debtors Ageing and related functions on the Debtors Ledger. The starting dates for the Fiscal Calendars for each ledger should be discussed with your Online Advantage Implementation Consultant or […]
Cash Management General Ledger
Purpose This procedure is used to enter or modify the details of Divisions. Divisions represent either areas of operation or differentiate types of products and services. Divisions may be used to designate different areas of operation (e.g. Wholesale, Manufacturing, Fabrication, Retail, Service) or they could be used to specify dealings in different types of products […]
Purpose This procedure is used to enter or modify the details of Branches used in the system. Branches usually represent specific cost centres of the business. For example, valid Branches could be geographical centres like Sydney, Newcastle, Melbourne, Perth, Adelaide, Hobart, Brisbane and Cairns. If this is too much detail, they might be set up […]
Purpose This procedure is used to upload and update General Journals from a file created outside of the system. For additional details on creating upload files, see the note HERE. You can use this function for a number of purposes as you see fit, but here’s some common applications we’re aware of clients doing: Payroll […]
General Ledger Job Costing Library Manufacturing Purchasing
When processing some transactions the system requires that the user provide an “Account Posting” for one or both sides of the transaction. Effectively this is for double-entry accounting, being the “Debit” and/or “Credit” entries. More often than not the system knows both, or at least one side of the double-entry. When the system requires the […]
We have introduced a simple yet powerful change to the General Ledger reporting system to allow the allocation and use of up to three additional “Alternate” Category structures in the general ledger account coding structure. This enables all standard GL Financial Reports to be used with a choice of up to four Category settings. In […]
General Ledger Release 9.3
As part of a general review of the various functions in Online that interface to the General Ledger we have made a range of User Interface (UI) enhancements in the area of GL dissection posting where-ever users enter Account postings. The following improvements have been made: Full Account Posting entry Valid Branch/Division Combinations shown Account […]
There have been three new functions added to the GL module for the uploading of data from a spread-sheet style application/format to the OA system as follows: General Journals Forecasts Automatic Posting Allocations In essence these routines all allow a user to create OA data in an external application such as a spread-sheets in Excel, […]
General Ledger Inventory Control
Auto-Value Adjustments occur when Inventory items move from a negative stock quantity back to zero or to a positive quantity via some form of Stock Receipt (i.e. Purchase Receipt, Manufacturing Receipt, Transfer Receipt, Manual Stock Receipt). Since an Inventory item cannot and does not have a Stock Value when it is in negative, it has […]
General Ledger Purchasing
We offer a Purchase Accrual Ledger as an alternative to the Creditors Ledger when processing Purchases. It works in a very similar manner, but holds the “debt” to your suppliers against individual Shipments rather than against Suppliers. People choose to use the Accruals Ledger because they don’t always have all the exact costs of a […]
Financials General Ledger Inventory Control Purchasing
There are a number of Cost of Sales postings that can can occur in Online that fall outside of the “normal” postings for Cost of Sales (COS) or Cost of Goods Sold (COGS). These transactions only occur in specific circumstances or when you choose to make them (in the case of “Manual” adjustments. Whilst they […]