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Cash Management
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Since downloadable bank statements provided by your Bank(s) vary in format and do not conform to any ‘standard’, we need to ‘map’ the fields on the bank statement to the fields we are expecting so that these statements can be used as an upload into the Bank Reconciliation process. Example One bank may provide a […]
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Asset Ledger
Details of recently purchased assets are automatically recorded as ‘Asset Purchases’ when the transaction is entered through the Accounts Payable/Purchasing ledger to make it easier to create the asset in the Asset Ledger. Any posting made in the Accounts Payable/Purchasing ledger to a General Ledger Account that is linked to an Asset Group will cause […]
Asset Ledger End of Day
This End Of Day (EOD) report is output during the Accounts Payable EOD process. It shows the details of recent purchases that have been posted to a General Ledger account tagged with an Asset Group. The presence of an Asset Group against the GL Chart Of Account tells the system to record the details of […]
Accounts Payable End of Day
This End Of Day (EOD) report shows any Periodic Payments created automatically by the system during an Accounts Payable EOD. It shows the payments created during overnight processing based on Standing Payment details. Standing Payments are regular scheduled payments that you create once so that you do not need to enter them into the system […]
Sequence Number Enter an existing sequence number to edit/view. The sequence number is simply an automatic sequential number allocated by the system at the time of purchase e.g. when a supplier invoice or payment is made and posted to a General Ledger account tagged with an Asset Group. Details The details of the purchase are shown […]
Inventory Control Purchasing
Purpose This routine can be used to upload Product suppliers and rankings from a file created outside of the system. This is an alternative way of updating product suppliers into the system and is most useful when you are updating large volumes. Using this method a “spread-sheet” style tool can be used to create a list […]
Release 9.5
Order Packing – a new packing option has been added which means users can now just enter the outer packs (with dimension and weight) details and not worry about the pack contents. Below is a recap on the available packing options: Freight Charge – we’ve added a new ‘Other Charge’ type of ‘carrier calculation’. This […]
Bank Code Bank code can be numeric or alpha. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Bank Name Enter the name of the bank. This is used to describe the bank itself and is used when choosing the bank in transaction entry and on report filters. For […]
A Bank should be created to represent each account you have with a financial institute – including transactional, merchant and credit card accounts. At least one Bank must be established for use with the Accounts Payable and Accounts Receivable Ledgers so that payment and receipt transactions can be recorded on the system. You can create […]
Inventory Control Pricing
You can have as many price lists in OA as you require as part of the Pricing Matrix. Each Price List permits you to define separate Costs and Prices for your Products. Each Price List can have up to 5 different price levels recorded against it for use when pricing products to customers. The system […]
Accounts Receivable Pricing
Contract Pricing can be used to establish “Special” (non-Standard) product pricing for a specific customer or for a group of customers. If you want to apply the same Contract Pricing to a group of customers, then you should create a Contract Price List ‘Code’ so that you only have one set of contract prices to […]
Accounts Receivable Inventory Control Order Management
Delivery Areas can be used as a reporting filter for Sales Orders and Customers, however Delivery Areas are primarily used to manage deliveries of Sales Orders. For example, you may generate picking dockets for all orders designated to a particular Delivery Area. Or you may sort despatches by Delivery Area so they are sent out […]
Accounts Payable Purchasing
Supplier Categories are used for filtering and grouping report data that is related to Suppliers. How you define your categories is entirely up to you. A Supplier Category is mandatory for each Supplier account created, so you must define at least 1 Supplier Category when you begin setting up your data. You may decide to […]
Accounts Receivable Sales Analysis
Buying Groups are used as a means of associating independent clients (Customers) allowing you to selectively view information based on a nominated Buying Group(s). In particular, the Online Advantage sales analysis system allow for the selection and consolidation of sales figures at the Buying Group level. Examples Some typical examples of Buying Groups are: Minimum […]
System Manager
There are some software features available that may never be used for some installations of Online Advantage due to the nature of a business. By indicating which parts of the system are not being used we are able to hide certain fields so that we can present a more relevant and un-cluttered UI to users. […]
Market Segments can be used for grouping and filtering Customer related information. They are primarily used for grouping sales analysis data. You can define your market segments to suit your business. Each Customer must belong to a Market Segment. When you create a Sales Order for a Customer the customer’s market segment is defaulted into […]
Customer Categories are used for filtering and grouping report data related to Customers. Customer Categories are particularly useful for Sales Analysis reporting. How you define your categories is entirely up to you. Categories such as Retail, Wholesale, Trade, Distributer are typical examples. Customer Category is not the only method of grouping similar customers, so you […]
Purchasing
Purpose This procedure is used to upload changes to Purchase Orders from a file created/adjusted outside of the system. This is an alternative way of adjusting purchase item details and is efficient where you are updating purchase orders with large volumes of products. Using this method a “spread-sheet” style tool can be used to create […]
Accounts Payable Cash Management
Purpose This procedure is used to upload bank fees from a file created outside of the system. This is an alternative way of entering these details and allows you to upload bulk entries from credit cards and banks where there can be multiple line items and multiple postings. Using this method a “spread-sheet” style tool […]
Purchase Order Adjustments Upload – a new download/upload pair of functions has been added to let you download and then upload an existing purchase order with new product order information. This allows users to make mass changes to quantities/prices across the line-items and then upload those changes Shipment Receipts – we’ve added an alternate method […]