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Accounts Payable
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Purpose This procedure is used to adjust certain details on the Accounts Payable Ledger, such as the reference, due date, discount or the hold payment status. This procedure allows you to change the Due Dates on transactions on a Supplier’s ledger. It will automatically adjust the Online Advantage Cash Forecast reporting, as well as change […]
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Order Management
Purpose This procedure is used to upload Request for Quotes (RFQ). Note: For additional details on creating upload files see the notes HERE. Data Input Step 1 – File Upload Upload File Select the spread sheet file you wish to upload, by clicking Browse. This assumes you have access to the file with the RFQ […]
Held Payment Code Held Payment code can be numeric or alpha. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Held Payment Reason Name Enter text to describe the Hold Payment code. This is shown when selecting a held payment reason in Supplier Invoice entry or Payment Runs. For […]
Release 9.5
Released 19/02/23 : version 9.5.1308.1 Online Advantage Auto Bank Reconciliation – new definitions have been added to the bank statement format for sign of debit and credit columns to facilitate improved matching in bank reconciliation Cash Receipts – a new System Option for ‘Deposit Mode’ allows the choice between ‘batching’ deposit entries under one ‘deposit […]
Frequently Asked Questions Inventory Control Order Management Point Of Sale Purchasing
From an OA perspective, the system is typically sitting and waiting for the input of a bar code at a “normal” prompt like any other text prompt, without any filtering. OA only does “something” once it receives an “end character”. The end-character is typically a suffix setting on the bar code reader. Usually a “tab” […]
End of Day
This EOD report runs whenever Debtors EOM is run. This report shows the details of outstanding orders that have a deposit (or full payment) paid against them prior to invoicing. The report can be used to reconcile the balance of the ‘deposit liability’ general ledger account to the sub-ledger. Can I Exclude It? Depends. If […]
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Frequently Asked Questions
There are many reasons why emails sent from the system might fail. The reason for a given failure is usually well documented in the rejection email received in the “failure” email sent to the sending address. Almost all mail servers automatically send a rejection email back to the sender with details on the reason and […]
Released 4th September 2022 : version 9.5.1273.1 Online Advantage Statement Reprints – added new filters to the statement reprint functions so that users can now reprint statements for customer accounts with balances that are ‘nn days and over’ Statement Activity report – a new report on the ‘Statements’ menu that can be used to show when and […]
Released 4th September 2022 : version 9.5.1238.1 e-Commerce Contacts – Capturing contact name, phone and email is now mandatory in e-Commerce entry at the checkout stage and these details are record in the Contacts database and linked to the sales order to enable searching for an order by contact Delivery Methods – you can now […]
Released 4th September 2022 : version 9.5.1232.1 Online Advantage General Ledger Reports – the following reports have been updated to allow reporting back 8 years: Profit and Loss reports Balance Sheets Trial Balances Detailed GL reports Note that this does depend on there being 8 years of data history retained/available. GL EOM – additional Trial Balance […]
Released 4th September 2022 : version 9.5.1186.1 Online Advantage Bin Upload – New Bin Upload and Download functions are available in the Inventory Tools for easier updating of Inventory Primary and Secondary Bins Stationery Messages – the Standard Stationery Messages function has been re-arranged into two sections; configurable stationery elements for documents (e.g. headings and labels) […]
E-Commerce System Manager
Purpose This routine is used to adjust the various ‘e-Commerce Options’ available in the system. These options are used by the B2B (Business to Business), B2C (Business to Consumer) and B2R (Business to Rep) portals which are an extension of the Online Advantage application. Data Input Step 1 – Stock Availability Stock Availability Location You […]
Frequently Asked Questions System Manager
Online Advantage is a browser based application which currently uses Microsoft Internet Explorer (IE) as the “client” application. Microsoft are phasing out support for the IE desktop application from Windows. As a replacement and to assist with users in the migration they have provided an IE mode in their new Windows browser called Edge. If […]
Assuming you have “administrative” access to your local PC to make changes to the Windows registry, there is a manual method to configure the Edge browser for IE mode use if you’re an advanced user and feel comfortable changing the Windows registry. You can either make a series of manual registry entries using the Windows […]
If you’re printing via the Edge browser using the OA Client Application Launcher, Edge may show you a pop-up window prompt to “open or save” each time you attempt to print as shown below: You can configure Edge to automatically ‘print’ so that the user does not need to manually open each print file. Follow […]
At the time of writing, Microsoft has not provided a User Interface (UI) to allow the user to configure tab settings for Internet Explorer (IE) mode. The settings remain when a user upgrades from an existing Windows 10 system with IE to the Windows 11 platform, but the UI to change them is no longer […]
Released 6th February 2022 : version 9.5.1153.1 Online Advantage Colours – A new ‘Colours’ upload function has been added to the Inventory > Tools menu. The Colours report has also been improved as shown below: AP transaction display – added branch and division to the ‘Account’ column data for improved drill down into General Ledger displays […]
Released 6th February 2022 : version 9.5.1116.1 e-Commerce portal Credit Cards – improvements when entering credit card payments in all e-Commerce portals including automatic card type detection and card number length checking American Express – added more validation rules for credit cards made through the e-Way payment gateway Order forms – are no longer showing on the […]