Purchasing
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The Purchasing module is designed to provide you with versatile and efficient order control whilst helping you minimise your investment in inventory because we understand that having idle excess stock sitting in a warehouse never made anyone any money. In summary, it provides the following functions: Order Tracking & Control Shipment Costing Importing Indent Orders […]
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Accounts Payable Asset Ledger Purchasing System Manager
Asset Groups provide a method of categorising Fixed Assets. Reports generated from the Asset Ledger system are typically sorted and sub-totaled by Asset Group. Asset Groups also define the General Ledger account postings used for Asset transactions. They contain control pointers for that specific group for the following Postings: The Asset group also provides the facility […]
Accounts Payable Purchasing
On Costs contain descriptive details and default settings used for allocating any additional costs that you want included in the cost of inventory items received through the Purchasing system. “On-costs” can be optionally applied to goods received on any Purchase Shipment. You can add multiple on-costs to a given shipment and allocate them to the […]
On Cost Code The On-cost code can be alpha or numeric. For details on the use of “codes”, see The Role of “Codes” in Online Advantage On Cost Name Enter text to describe the On Cost code. This appears when selecting an on-cost to add to shipment costs. For more details on descriptions, see The […]
Shipping Ports contain descriptive details on overseas shipping ports and are used in purchasing for the tracking and reporting of incoming Purchase Orders and Shipments. Example By recording the shipping port your goods are being shipped from (or going through) you can easily report on outstanding purchases for those ports when problems such as strikes, […]
Shipping port Code Shipping Port code can be numeric or alpha. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Shipping Port Name Enter text to describe the Shipping Port. This is shown when selecting a shipping port for Suppliers or in PO entry and reporting. For more details […]
Quality Assurance Codes allow you to establish a lookup table of supplier quality assurance codes for use in the purchasing system. These can then be used to identify if the supplier meets your quality standards. Example This could be ISO standards or some scale of your own devising to rate suppliers based on the quality of […]
Quality Assurance Code Quality Assurance code code be numeric or alpha. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Quality Assurance Code Name Enter text to describe the Quality Assurance Code. This is shown when selecting a QA code in Suppliers maintenance and reporting filters.
A purchase Delivery Method is a description of how an order is to be delivered e.g. Truck, Rail, Air, Sea etc. Delivery Methods are allocated to purchase orders and shipments in the purchasing system and are used for tracking and reporting of your purchase activity. You can assign a Delivery Method to a Supplier so that […]
Payment Methods contain descriptive details on purchasing payment arrangements used for local or foreign shipments. An unlimited number of purchasing payment methods can be established.The use of payment methods allows the purchasing personnel to mark a given purchase order or shipment with a particular method of payment i.e. letter of credit, bank transfer/telegraphic transfer. The […]
Hold Payment reasons are used to “tag” transactions with the reason you are currently not paying the Suppliers Invoice. A Hold Payment Reason can be applied against a Supplier’s invoice as you enter it, or it may be added to invoices at a later date using the Adjustments function. Invoices with a Hold Payment reason […]
Purchase Types contain descriptive details on the types (or categories) of products that you purchase. It’s a way to ‘group’ and describe the suppliers by the product or service they provide. You can record one or more Purchase Types against a Supplier account and this can be used to target specific suppliers when sending out […]
Delivery Method Code The Delivery Method Code can be numeric or alpha. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Delivery Method Name Enter text to describe the Delivery Method. This appears on the Purchase Order Docket sent to the supplier and on the Purchase Receipt Docket. It […]
Supplier Types can be used to classify Suppliers into reporting groups for filtering and report sorting and consolidation. However the primary purpose of Supplier Types is to define the General Ledger ‘Trade Creditors Subsidiary Control Account’ to be used when posting Accounts Payable transactions. There are two default Trade Creditor accounts settings – one for local suppliers […]
Supplier Type Supplier Type code can be numeric or alpha. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Name Enter text to describe the Supplier Type. This name appears when choosing a Supplier Type for a Supplier and in report filtering. For more details on descriptions, see The Role of […]
Selling Groups allow you to establish a list of groupings of Suppliers and is used throughout the accounts payable and purchasing system to provide report filtering and consolidation based on the selling group of each supplier. Example You may want to group your suppliers into those supplying your operational needs (e.g. utilities like water, electricity, gas), […]
Accounts Receivable Purchasing
Selling Group Code Selling Group code can be numeric or alpha. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Selling Group Name Enter text to describe the Selling Group. This is shown when selecting a Selling Group to categorise a Supplier under or when selecting one.For more details […]
Frequently Asked Questions Inventory Control Order Management Point Of Sale Purchasing
From an OA perspective, the system is typically sitting and waiting for the input of a bar code at a “normal” prompt like any other text prompt, without any filtering. OA only does “something” once it receives an “end character”. The end-character is typically a suffix setting on the bar code reader. Usually a “tab” […]
Purchase Type Code Purchase Type code can be numeric or alpha. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Purchase Type Name Enter text to describe the Purchase Type. This is shown when selecting a purchasing type in Request for Quote entry and when assigning a Purchase type […]
Payment Method Code Payment Method code can be numeric or alpha. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Description Enter text to describe the Payment Method. This is shown when selecting a payment method on a Supplier or during Purchase Order Entry. For more details on descriptions, […]
Inventory Control Order Management Purchasing
Where a product has been set up for some form of ‘Tracking’ (see related topic Inventory Tracking Overview), you are asked to enter tracking details for the quantity of the transaction being recorded. The entry of these details is generic across the system and is described below. The entry of tracking details is usually started […]
Purpose This procedure is used to upload Purchase Orders from a file created outside of the system. This is an alternative way of entering these details and is useful where you are entering purchase orders with large volumes of products. Using this method a “spread-sheet” style tool can be used to create a list of […]
In Online Advantage it is possible to enable a detailed level of tracking on inventory items on a Product by Product basis, or, if required, on selected Inventory items i.e. a Product stocked in a specific Stock Location. These tracking options allow you to record a level of additional details with each transaction to assist […]
Purchasing System Manager
This function is used to enter variance take-up value thresholds and the General Ledger posting to be used for the automatic take-up of Purchase Price Variances on finalised Shipments. Purchase price variances that are below a certain value can be easily removed from the purchase price/shipment variance list to allow purchasing/accounts personnel to concentrate on […]