Inventory Control
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Purpose This function is used to enter the stock take ticket numbers that have not been used during counting. This allows you to record what tickets have not been used for a given stock take run. Note that the entry of unused tickets can be done with ticket ranges based on the item numbers on […]
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Purpose This function is used to finalise a stock take. It will automatically adjust your stock on hand for any variances between the stock counted and the freeze quantity (“Stock Take” on hand figure). This adjustment is critical to the accuracy of the Inventory system to keep the Perpetual Inventory system in-line with the actual […]
Purpose This function is used to create (initiate) a stock take ‘run’. Each ‘run’ is a list of inventory items that you want to perform a stock take on at the same time, so it is basically a ‘batch’ of items to count. The main purpose of this function is the selection of the inventory […]
Purpose This function is used to ‘Freeze Stock’ on an existing Stock Take Run. The ‘”freeze” process records the current Inventory ‘Stock On-Hand Quantity’ as the ‘Freeze Quantity’ of each item on the stock take run. Stock should be frozen for a run before count quantities are entered unless you have control of what warehouse […]
Purpose This function is used to enter the physical stock count of an inventory item at any time. It is the quickest way to correct an item’s stock on hand quantity. It will bring the perpetual stock on hand into line with the physical quantity. This function is designed to be used as and when […]
Purpose This procedure is used to cancel a stock take run – use it carefully as once a run is submitted for cancellation there is no facility to reverse the changes made. The routine will ask you to specify which stock take run you wish to cancel. Only runs that have not yet been finalised […]
Purpose This function can be used to manually enter the details of ‘Stock Receipts’ that have occurred in a given Stock Location. Once a receipt is completed using this facility the items appear in the inventory for the receiving stock location via ‘Manual Stock Receipts (MSR)’ transactions, and the value of the inventory being received […]
Purpose This function can be used to manually enter the details of ‘Stock Issues’ that have occurred in given Stock Locations. Once an issue is completed using this facility, the items are moved out of the inventory from the issuing stock location via a ‘Manual Stock Issue (MSI)’ transaction, and the value of the inventory being […]
Purpose Use this function at any time during the day to generate Stock Transfer Orders based on the current inventory levels held in the system. This function allows you to generate transfer orders in the same way as the overnight (End-Of-Day) replenishment functionality except that this procedure can be run at any time during the day, any number […]
Purpose This function can be used to manually enter the details of Stock Transfers that have occurred between two Stock Locations. Once a transfer is completed using this facility the inventory items are moved out of the inventory of the issuing stock location via ‘stock transfer issue’ transactions, and into the stock on hand of […]
Purpose This function is used to adjust the average cost of a product that is currently on a stock take run. Such a change would be by exception – usually to correct some previous problem/mistake typically caused by the incorrect processing of a stock receipt transaction value. Because the processing of stock transactions during a stock […]
Purpose This function is used to adjust the average cost of a product in stock in order to revalue it. Such a change would be by exception – usually to correct some previous problem/mistake typically caused by the incorrect processing of a stock receipt transaction value. This value maintenance is carried out at either the Warehouse […]
Purpose This function is used to transfer stock from one ‘Bin’ to another, within the same Stock Location. The stock location selected must be using Multi-Bin tracking (Bin Tracking Code ‘3’) in order to use this bin transfer facility. Please refer to Bin Tracking Options for more details. This function provides the ability to keep track […]
Purpose This function can be used to create a working copy or ‘draft’ of Future Pricing based on existing pricing details. With this tool you can ‘copy’ part or all of the existing current pricing, applying inflation factors to create new pricing. This new set of prices are basically held in a ‘work in progress’ area […]
This sub-system is called Future Pricing, and as the name suggests, it provides tools for the creation of product sell pricing for use in the future whilst leaving your current ‘active’ pricing in place and operational. These functions allow for the entry and maintenance of a new Price List through the creation of new a […]
Purpose This procedure is used to enter and/or modify future prices for products. It is designed to be used for the fine tuning of new pricing after the bulk updating of prices via the Create New Prices function and/or the Upload New Prices tool. Using this function, new pricing can be entered or changed on […]
Purpose This function is used to ‘activate’ the Future Prices held in the system. This function copies ‘New Prices’ overwriting any current product pricing with the new details. Future pricing would normally be applied automatically via the overnight End of Day routine when the ‘Apply To’ date on the new prices is reached. This means […]
Purpose This function is used to clear all the new/future prices from the ‘New Price List’ work space in the Future Pricing system. This routine could be used if you need to scrap any previous ‘New Price List’ work and want to start fresh with no future pricing. You might also use this function if […]
Purpose This tool is used to change the Price List of a Stock Location to a new price list. Making such a change essentially moves the location selected to a new set of costs and prices by changing the price list it uses for all costs and sell prices. This change is set up as a […]
Purpose This function can be used to ‘Copy’, ‘Move’ or ‘Delete’ a Price List and all the related product pricing details in the system. Both the ‘copy & move’ options take pricing from one Price List to another Price List for all products, or for specified Product Groups/Products in the inventory system. The ‘delete’ is […]
Purpose This function is used to transfer ‘To Be Advised’ (TBA) Tracking details so that the correct reference number is recorded. Online Advantage allows transactions to occur on the system without all the tracking details (Serial, Batch or Dual Reference numbers) being entered onto a transaction. This function allows the adjustment of those details at […]
Purpose This function can be used to update the tracking details recorded in the system. This basically allows you to ‘transfer’ a serial number, batch number, or dual reference for all of the inventory and some or all of the historical transactions recorded in the system for the given tracking reference. It is designed to […]
Inventory Control Order Management Purchasing
Where a product has been set up for some form of ‘Tracking’ (see related topic Inventory Tracking Overview), you are asked to enter tracking details for the quantity of the transaction being recorded. The entry of these details is generic across the system and is described below. The entry of tracking details is usually started […]
Purpose This tool is used to assign replenishment details to a selected set of inventory items of your choosing. It is basically a short cut for setting the replenishment type on many inventory items at once. You enter the replenishment details to set, then the selection criteria of the inventory items you want e.g. apply […]