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To implement a new release of Online Advantage, your system must be upgraded. The steps of the upgrade process are outlined below. Our technical team assess your current software modifications (if any) We then determine the cost of the upgrade and provide you with an estimate – largely affected by how many modifications you have and […]
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Time Cards
Purpose This procedure is used to transfer Employees from one code to another. All references to the ‘From employee’ in the database are adjusted to the ‘To employee’ code. You might use this function if you need to match employee codes to a new payroll system, or to update an employee code to reflect a change their […]
Purchasing
Purpose This procedure is used to upload Purchase Orders from a file created outside of the system. This is an alternative way of entering these details and is useful where you are entering purchase orders with large volumes of products. Using this method a “spread-sheet” style tool can be used to create a list of […]
Inventory Control
Purpose This function is a subset of the of the Product Details maintenance function allowing users to add and maintain barcode details on a product. Having this function available with a smaller set of features allows the system administrator to give security access to Product Barcode maintenance without giving users access to full Product master […]
Purpose This routine can be used to upload Product Groups for inventory Products from a file created outside of the system for existing products. This is an alternative way of entering these details and is useful where you are updating large volumes of new data. Using this method a “spread-sheet” style tool can be used to create a list […]
Reporting System Manager
Purpose This utility is used to manage the destination, format and availability of reports produced by the system’s overnight End of Day (EOD) process. There are many reports that can be produced by the End of Day processes. This function also includes the End of Week (EOW) and End of Month (EOM) processing. All reports […]
Purpose This procedure is used to upload Products, Prices and Inventory details from a file created outside of the system. This is an alternative way of entering these details and is useful where you are entering large volumes of new products. Using this method a “spread-sheet” style tool can be used to create a list of products […]
Online Tools
Purpose This function can be used to upload data into an Online Advantage file from a csv format spread sheet. Before using this function a system administrator must have previously configured the upload parameters to match the required spread sheet data. There are limitations on what can be uploaded. Typically, static master file data that […]
Frequently Asked Questions
“A picture is worth a thousand words” To help get a better description and understanding of a problem, the Support Team often asks for a ‘screen shot’ to be sent to help describe a problem. ‘Screen shot’ is also sometimes referred to as a ‘screen capture’ or a ‘screen grab’. There are a couple of ways […]
Inventory Control System Manager
Purpose The Print Product Labels function allows you to select items in inventory and print a sticky label to attach to your products. The default Product Label delivered with Online Advantage obviously isn’t going to suit everyone. There are just too many different types of label stock (papers quality, size, perforation etc.) available to have […]
Purpose This function can be used to print ‘Product Labels’ for inventory items. It offers two basic approaches to the selection of which products to print labels for. The first method it to use the details of what is in Inventory i.e. in stock to select the products to print. The second option is to […]
Purpose This procedure is used to add, change or delete the details of a ‘Stock Reason’. Stock Transaction Reasons are used when entering Manual Stock Issues and Manual Stock Receipts. The use of a ‘Reason’ for the stock transaction provides: A consistent ‘standardised’ reason for manual stock movements which leads to better reporting A default […]
Purpose This procedure is used to add or change the details of a Warehouse, or to delete a Warehouse when required. Warehouses are used in conjunction with Stock Locations to define your warehouse setup and structure. Since multiple Stock Locations can be set up within each Warehouse, this provides an excellent reporting summary option when you […]
Purpose This procedure is used to add, change and delete the details of a Stock Location. ‘Locations’ are used in conjunction with Products to define and track Inventory Details. The Stock Location typically mirrors your physical warehouse structure, but they can also be used to define sub-sections within a given warehouse i.e. Damaged Stock, Bond/Quarantine Stock, […]
Purpose This procedure is used to add or change the details of a Price List on the system. You can have as many price lists in OA as you require as part of the Pricing Matrix. Each Price List permits you to define separate Costs and Prices for your Products. Each Price List can have […]
Purpose This procedure is used to view, add or change the cost and price details held in the system for a selected Product. The Cost and Prices function contains detailed costing and pricing information relating to Products you have already established at the Size level if you have enabled that feature. If the Size level is […]
Purpose This procedure is used to upload and update Replacement Costs from a file created outside of the system. Note: The “Replacement Cost” provided is assumed to be the Unit Cost in “Stock Units” so be sure to check the “Unit of Measure” you are using when taking data from a report or from a list […]
Tagged
Purpose This procedure is used to view, add or change the details of products in the system. Products may describe tangible items, services and invoice add-on charges such as freight. Each entry uniquely defines a product and it’s particular details. Alternatively, a product code may define a “model” which can contain various “sizes” and “colours” […]
Purpose This procedure is used to enter or modify the details of Product Packaging Materials types. Packaging Material can be entered against Products along with the corresponding weight of the material. Tagging products with the type of Packaging material (e.g. wooden pallets, plastic, cardboard boxes) allows this information to be used to generate reports required […]
Colour Code Colour codes can be alpha or numeric.For details on the use of “codes”, see The Role of “Codes” in Online Advantage When choosing colour codes, consider how you would like the colours to be sequenced/sorted. Note that numeric codes will be sorted before alphabetic codes. Colour Name Enter text to describe the […]