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Inventory Control
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Purpose It’s sale time! This procedure is used to upload and update Special Prices from a file created outside of the system. This is an alternative way of adjusting sale prices to the standard system functions for changing and editing items. Using this method a “spread-sheet” style tool can be used to adjust a list […]
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Purpose The ‘Inventory Master’ function is one of the central control points for setting and changing the behaviour of an individual Inventory item i.e. a given Product (including Colour & Size) in a given Stock Location. This function is used to add or change the ‘Inventory Master’ details of an Inventory item in order to adjust […]
Inventory Control Stock Forecasting DRP System Manager
This function is used to maintain the Stock Replenishment system settings recorded for global use within the Inventory and Forecasting modules. The details entered here can be changed at any time during the use of Online Advantage. Replenishment Method Replenishment Method is used in the calculation of “replenishment point” in the Inventory Control and Forecasting […]
Inventory Control Materials Requirements Planning Stock Forecasting DRP
‘Replenishment‘ is the term used to describe the processes of ‘restoring’ or ‘filling’ an inventory item’s stock position to the level required to be able to satisfy on-going demand. We use the term in Online Advantage to cover the functionality provided in the system to assist in the management of the inventory position of each […]
Purpose This procedure is used to add or maintain a list of Products attached to a Model. A ‘model’ is a special product that is used to group other similar products under one ‘Product Code’ (the ‘Model Code’). This makes it easy to access the group of products through the single ‘Model Code’. For example, […]
System Manager
Purpose This routine can be used to adjust the messages that appear on the Online Advantage login pages. Specifically the back-office application and also the e-commerce web portal. The messages are text input but support HTML formatting on display and so are entered via our HTML editor function. Data Input Step 1 – B2U […]
Accounts Receivable
Purpose This procedure is used to select Customer accounts that are flagged as ‘Unapproved for Credit’ so they can be set to ‘Credit Approved’. Accounts may have a credit flag of ‘Unapproved’ because they are new customers that are yet to go through a credit approval process, or because they are old customers who have […]
Accounts Receivable Release 9.5
Usually when a customer applies to purchase goods and services on credit, they are subject to an account approval process before a line of credit is granted. During this time, the Customer Credit Flag can be set to a status of ‘Unapproved Account’. There are various functions (outlined below) to assist with management of the […]
Library
When sending out documents such as Invoices and Purchase Orders to Customers and Suppliers via email, the email ‘subject’ and ‘body’ requires some politely worded text. Within that ‘fixed’ text you often want to insert some ‘variable’ words pertaining to the document being sent. For example, you may want to highlight your invoice number and […]
Releases
To implement a new release of Online Advantage, your system must be upgraded. The steps of the upgrade process are outlined below. Our technical team assess your current software modifications (if any) We then determine the cost of the upgrade and provide you with an estimate – largely affected by how many modifications you have and […]
Time Cards
Purpose This procedure is used to transfer Employees from one code to another. All references to the ‘From employee’ in the database are adjusted to the ‘To employee’ code. You might use this function if you need to match employee codes to a new payroll system, or to update an employee code to reflect a change their […]
Purchasing
Purpose This procedure is used to upload Purchase Orders from a file created outside of the system. This is an alternative way of entering these details and is useful where you are entering purchase orders with large volumes of products. Using this method a “spread-sheet” style tool can be used to create a list of […]
Purpose This function is a subset of the of the Product Details maintenance function allowing users to add and maintain barcode details on a product. Having this function available with a smaller set of features allows the system administrator to give security access to Product Barcode maintenance without giving users access to full Product master […]
Purpose This routine can be used to upload Product Groups for inventory Products from a file created outside of the system for existing products. This is an alternative way of entering these details and is useful where you are updating large volumes of new data. Using this method a “spread-sheet” style tool can be used to create a list […]
Reporting System Manager
Purpose This utility is used to manage the destination, format and availability of reports produced by the system’s overnight End of Day (EOD) process. There are many reports that can be produced by the End of Day processes. This function also includes the End of Week (EOW) and End of Month (EOM) processing. All reports […]
Purpose This procedure is used to upload Products, Prices and Inventory details from a file created outside of the system. This is an alternative way of entering these details and is useful where you are entering large volumes of new products. Using this method a “spread-sheet” style tool can be used to create a list of products […]
Online Tools
Purpose This function can be used to upload data into an Online Advantage file from a csv format spread sheet. Before using this function a system administrator must have previously configured the upload parameters to match the required spread sheet data. There are limitations on what can be uploaded. Typically, static master file data that […]
Frequently Asked Questions
“A picture is worth a thousand words” To help get a better description and understanding of a problem, the Support Team often asks for a ‘screen shot’ to be sent to help describe a problem. ‘Screen shot’ is also sometimes referred to as a ‘screen capture’ or a ‘screen grab’. There are a couple of ways […]
Inventory Control System Manager
Purpose The Print Product Labels function allows you to select items in inventory and print a sticky label to attach to your products. The default Product Label delivered with Online Advantage obviously isn’t going to suit everyone. There are just too many different types of label stock (papers quality, size, perforation etc.) available to have […]
Purpose This function can be used to print ‘Product Labels’ for inventory items. It offers two basic approaches to the selection of which products to print labels for. The first method it to use the details of what is in Inventory i.e. in stock to select the products to print. The second option is to […]