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Order Management
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Purpose This procedure is used to generate customer orders from ‘raw’ EDI details which are created by a third party based product. It is an alternative to the server based data upload based on the “EDI File Parameters” configuration details. Companies using this method would typically check their EDI mail box for incoming messages during […]
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Inventory Control
Purpose This procedure is used to upload and update new product transfer details from a file created outside of the system. The reasons you might need to transfer a product can be varied, but some examples are: Product Code is incorrect i.e. set up under the wrong code Need to merge two codes into one […]
Purpose This procedure is used to create a list of products to transfer/delete “en masse” from one or more product/size/colour combination(s) to another product/size/colour combination. In this function you can build up the list of ‘From’ and ‘To’ product codes over time if required until you are ready to transfer. The actual transfer of product […]
Purpose This procedure is used to upload and update Prices from a file created outside of the system. This is an alternative way of adjusting selling prices to the standard system functions for changing and editing items. Using this method a “spread-sheet” style tool can be used to adjust a list of products you want […]
Library System Manager
Master File Maintenance Audit If you choose to switch on the “Master File Maintenance Auditing” feature in the System Options function, each time a Master File item is changed, the details of the change are recorded and reported on during End of Day processing. A “Master File” is a general term for all the “setup” […]
General Ledger Job Costing Library Manufacturing Purchasing
When processing some transactions the system requires that the user provide an “Account Posting” for one or both sides of the transaction. Effectively this is for double-entry accounting, being the “Debit” and/or “Credit” entries. More often than not the system knows both, or at least one side of the double-entry. When the system requires the […]
Inventory Control Library Manufacturing Order Management Point Of Sale Purchasing Stock Forecasting DRP
Most Online Advantage Inventory transactions require the user to enter a product quantity. The entry of that quantity – and its associated data – can range from simple to complex. The degree of complexity is determined by how your business has decided to configure the system and the individual data elements like Products, Stock Locations, […]
Accounts Receivable Library Order Management Pricing
Selling prices are determined based on a Pricing Matrix that combines elements based on which Product is being sold to which Customer. The diagram provides an overview of the matrix, showing the four basic groups of elements that are used to determine sell prices. The selling price for a particular Product is determined by the […]
Library Reporting
There are many hundreds of “Display” functions in Online Advantage that are used to view information held in the system based on some “known” details. There are so many of these display functions because where you start an enquiry depends entirely on the situation, and what you may know to begin with. All the display […]
Reporting System Manager
Purpose This routine is used to schedule functions and manage scheduled functions. The functions are typically a report or long running process of some type. Primarily the ‘Process Scheduler’ is used to schedule the running of End Of Day (EOD), End Of Week (EOW) and End Of Month (EOM) processes. Along with those functions, it […]
Library Reporting System Manager
There are a variety of options in the system for scheduling reports or processes to run automatically. These are available from the Process Scheduler and the Report Launcher. It should be noted that wherever a scheduled time is entered, the process will run according to the server time. Which is set to Australian Eastern Daylight […]
Overview Online Advantage has a built-in analysis tool called the “Cube”. We provide facilities with the system to send your data from reports or displays into the Cube so that you can explore and analyse the information within as required. The data in your system has many relationships that can be viewed in an almost […]
Library
Whilst OA relies on “codes” and they have their role to play, it is the “descriptions” and “names” that belong to those codes that really make the information mean something to users. Below are some examples of the types of data we are referring to here: Customer Name Supplier Name Product Description Sale Rep Name […]
Online Tools
Purpose This function can be used to upload data into an Online Advantage data table (file) from a csv format spread sheet. Before using this function a system administrator must have previously configured the upload parameters to match the required spread sheet data. It is a great way to make mass changes across many items […]
System Manager
The use of “Tabs” in later versions of Internet Explorer (IE) is a convenient way for users to get a more “complete” view of what they are doing in Online Advantage (OA). IE can be set to open new functions/pages in a Tab “window” rather than opening a completely new IE window each time you […]
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Frequently Asked Questions
Online Advantage (OA) is a browser-based application which uses Microsoft Edge and Internet Explorer (IE) mode as the “client” application. In order for all of OA to function properly the IP address or “domain name” you are using must be added to the list of “Trusted Sites” in the “Internet Options” section for your local […]
In Online Advantage we deliver each data table (or file) with a set of search fields. The search fields we select may not be the ‘best fit’ for everyone, so this document explains how you can add your own search fields or re-arrange the existing search fields. There are 2 types of searches in OA; […]
Accounts Receivable
Purpose This routine is used to upload new contract price details. For additional details on creating upload files, see the note HERE. Data Input Step 1 – Upload File Clear or Append Select clear if you only want the new contract prices to be stored in the Contract Prices file. If you want to […]
Business To Business E-Commerce Release 9.4
The ability for a Customer to place an Order using recent Sales History has been added to the E-Commerce B2B portal. This method allows the Customer to see the items they have purchased recently and use those details to assist them when placing orders with you. Apart from being more efficient and less time consuming […]