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Accounts Receivable Order Management
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Group Discount Levels allow you to combine Product Group pricing into a ‘set’ or ‘list’ which can then be applied to multiple Customers who receive the same pricing overrides. This makes maintaining Product Group based pricing an easier task than recording them for each Customer individually. You are able to create a list of product […]
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Carriers are used throughout the Order Management system to allow users to record the delivery methods used on despatches from the warehouse. You can establish Carriers (or “Couriers”) for external Third-Party companies that are used to deliver your goods to customers or to other warehouse operations. You can also set up Carriers to cover your […]
Order Management
The point when you enter who the carrier is for a given order during the ordering process depends on a number of factors. Often the carrier is discussed and agreed with the customer at the time of Order Entry. Sometimes you can’t determine a carrier up front until you’ve assembled the items for despatch and […]
Asset Ledger System Manager
Asset Locations are used to record the physical address of where assets are kept and to define what branch they belong to in terms of the Online Advantage branch structure. They are not to be confused with Inventory Stock Locations. Asset Locations are purely used to record where assets are located within your organisation e.g. the […]
Accounts Payable Asset Ledger Purchasing System Manager
Asset Groups provide a method of categorising Fixed Assets. Reports generated from the Asset Ledger system are typically sorted and sub-totaled by Asset Group. Asset Groups also define the General Ledger account postings used for Asset transactions. They contain control pointers for that specific group for the following Postings: The Asset group also provides the facility […]
Accounts Payable Accounts Receivable System Manager
Countries are used in address input and define (in part) some of the address format details – like the wording for ‘state’ and ‘postcode’ which can vary between countries. Along with assisting to define the “rules” for data entry, having a separate and validated input for countries allows Online Advantage to filter reports and provide […]
System Manager
User Classifications allow you to “group” users for reporting and selection. Note that any one user can belong to multiple classification groups as appropriate. Example Some examples of classifications to consider using are: Some example of use are: Minimum Requirements Use of Classifications on Users is completely optional, so you don’t have to set up […]
‘Other Time’ codes are used to record employee time expended that is not recorded as actual Labour for the costing of Manufacturing or Job Costing. They are used to record employee time in Time Card Entry when an Employee has not been working on a particular Work Order or Job but involved in other activities. […]
Frequently Asked Questions System Manager
Network printing is only available where a Virtual Private Network (VPN) exists. A VPN is basically a secure TCP/IP tunnel between two networks that allows traffic to flow privately and securely over the public internet. The tunnel can support the flow of TCP/IP traffic that might not otherwise be possible without creating a security risk […]
Frequently Asked Questions
It’s common for users to copy and paste text from other sources/applications into prompts within Online Advantage screens. On a device running the Windows Operating System this is done via the system clipboard, and usually with the copy (Ctrl-C) and paste (Ctrl-V) commands. On Windows 11 there is a nice built-in clipboard facility now which […]
Job Costing System Manager
This function is used to set default data that is used when entering Job Costing Invoices. Invoice Product Enter the default invoice product. The product selected must be in a Product Group set-up as a “service” type classification (‘S’ or ‘SQ’). When entering job invoices and you use the ‘Job Costing – Summary’ or ‘Job […]
The primary purpose of this function is the general setup of the rules and settings relating to passwords used in the system. It allows you to set/maintain your company specific password rules, and the message details emailed to users as part of the ‘forgotten password’ facility on the login page. No. of Days for Password […]
Accounts Payable Purchasing
On Costs contain descriptive details and default settings used for allocating any additional costs that you want included in the cost of inventory items received through the Purchasing system. “On-costs” can be optionally applied to goods received on any Purchase Shipment. You can add multiple on-costs to a given shipment and allocate them to the […]
Time Cards
Other Time Code Other Time Code Other Time Code can be numeric or alpha. A descriptive code like ‘SL’ for Sick Leave and ‘AL’ for Annual Leave can work well.For details on the use of “codes”, see The Role of “Codes” in Online Advantage Description Enter the description of the Other Time. This is a […]
Manufacturing
Overhead Code Overhead code can be alpha or numeric. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Overhead Name Enter text to describe the overhead. This description is used on specifications and work orders. For more details on descriptions, see The Role of “Names & Descriptions” in Online […]
Labour Code The Labour code can be alpha or numeric. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Name Enter text to describe the type of labour rate. This appears on Manufacturing Specifications, Work Orders and Manufacturing reports. For more details on descriptions, see The Role of “Names […]
Overheads are used in Manufacturing Specifications as an additional way of incorporating direct costs of the Manufacturing processes involved outside of more obvious materials, labour and other charges. Overhead items provide the ability to include those “hidden” costs associated with Manufacturing so that they are calculated in the cost of the finished products i.e. rent, […]
Manufacturing ‘Other Charges’ are a way of applying additional fixed costs to production specifications. These charges typically relate to “outside” work performed by an external “third party” or subcontractor as part of the process of making the finished product. Some examples of Other Charge codes used by clients as part of their manufacturing specifications are: […]
Manufacturing Labour codes are used to define the Labour based activities involved in your manufacturing processes. You can have as many or as few of them as you decide. The Labour details appear on Work Order dockets when printed. The Labour rates provide for an Hourly Cost of the labour which is used in Manufacturing […]
Purchasing
On Cost Code The On-cost code can be alpha or numeric. For details on the use of “codes”, see The Role of “Codes” in Online Advantage On Cost Name Enter text to describe the On Cost code. This appears when selecting an on-cost to add to shipment costs. For more details on descriptions, see The […]