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Inventory Control
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Reason Code Reason Code can be numeric or alpha. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Reason Name Enter text to describe the stock adjustment reason. The name appears when selecting a reason in the manual stock transaction functions and may also be used as a filter […]
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Cash Management General Ledger System Manager
Branches are a core setting in Online Advantage and are pivotal for Reporting and General Ledger postings throughout the system. Branches typically represent specific ‘cost centres’ of a business where the separation of Financial reporting requirements such as Assets, Liabilities, Sales and Profitability is required. Branch Codes are mandatory fields and at least one Branch […]
General Ledger
Each General Ledger (GL) Chart of Account must be assigned to a category. Categories are a way of organising the Chart of Accounts and are used for sorting and sub-totalling to provide structure on General Ledger reports. The first digit of a category code signifies whether a GL account under the category is a ‘Balance […]
GL Category Code This procedure is used to create the 3-character Category code to be allocated to General Ledger Accounts and the 1- and 2-character Category Codes used to define the subcategories (if required). The first digit of a category code signifies whether a GL account under the category is a ‘Balance Sheet’ account or […]
General Ledger System Manager
Branch Code The number of characters for this code is defined in the Accounting Format procedure. You need to set up the Accounting Format before entering any branches. The code can be numeric or alphabetical. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Branch Short Name Enter an […]
Cash Management
Since downloadable bank statements provided by your Bank(s) vary in format and do not conform to any ‘standard’, we need to ‘map’ the fields on the bank statement to the fields we are expecting so that these statements can be used as an upload into the Bank Reconciliation process. Example One bank may provide a […]
Asset Ledger
Details of recently purchased assets are automatically recorded as ‘Asset Purchases’ when the transaction is entered through the Accounts Payable/Purchasing ledger to make it easier to create the asset in the Asset Ledger. Any posting made in the Accounts Payable/Purchasing ledger to a General Ledger Account that is linked to an Asset Group will cause […]
Asset Ledger End of Day
This End Of Day (EOD) report is output during the Accounts Payable EOD process. It shows the details of recent purchases that have been posted to a General Ledger account tagged with an Asset Group. The presence of an Asset Group against the GL Chart Of Account tells the system to record the details of […]
Accounts Payable End of Day
This End Of Day (EOD) report shows any Periodic Payments created automatically by the system during an Accounts Payable EOD. It shows the payments created during overnight processing based on Standing Payment details. Standing Payments are regular scheduled payments that you create once so that you do not need to enter them into the system […]
Sequence Number Enter an existing sequence number to edit/view. The sequence number is simply an automatic sequential number allocated by the system at the time of purchase e.g. when a supplier invoice or payment is made and posted to a General Ledger account tagged with an Asset Group. Details The details of the purchase are shown […]
Inventory Control Purchasing
Purpose This routine can be used to upload Product suppliers and rankings from a file created outside of the system. This is an alternative way of updating product suppliers into the system and is most useful when you are updating large volumes. Using this method a “spread-sheet” style tool can be used to create a list […]
Release 9.5
Order Packing – a new packing option has been added which means users can now just enter the outer packs (with dimension and weight) details and not worry about the pack contents. Below is a recap on the available packing options: Freight Charge – we’ve added a new ‘Other Charge’ type of ‘carrier calculation’. This […]
Bank Code Bank code can be numeric or alpha. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Bank Name Enter the name of the bank. This is used to describe the bank itself and is used when choosing the bank in transaction entry and on report filters. For […]
A Bank should be created to represent each account you have with a financial institute – including transactional, merchant and credit card accounts. At least one Bank must be established for use with the Accounts Payable and Accounts Receivable Ledgers so that payment and receipt transactions can be recorded on the system. You can create […]
Inventory Control Pricing
You can have as many price lists in OA as you require as part of the Pricing Matrix. Each Price List permits you to define separate Costs and Prices for your Products. Each Price List can have up to 5 different price levels recorded against it for use when pricing products to customers. The system […]
Accounts Receivable Pricing
Contract Pricing can be used to establish “Special” (non-Standard) product pricing for a specific customer or for a group of customers. If you want to apply the same Contract Pricing to a group of customers, then you should create a Contract Price List ‘Code’ so that you only have one set of contract prices to […]
Accounts Receivable Inventory Control Order Management
Delivery Areas can be used as a reporting filter for Sales Orders and Customers, however Delivery Areas are primarily used to manage deliveries of Sales Orders. For example, you may generate picking dockets for all orders designated to a particular Delivery Area. Or you may sort despatches by Delivery Area so they are sent out […]
Accounts Payable Purchasing
Supplier Categories are used for filtering and grouping report data that is related to Suppliers. How you define your categories is entirely up to you. A Supplier Category is mandatory for each Supplier account created, so you must define at least 1 Supplier Category when you begin setting up your data. You may decide to […]
Accounts Receivable Sales Analysis
Buying Groups are used as a means of associating independent clients (Customers) allowing you to selectively view information based on a nominated Buying Group(s). In particular, the Online Advantage sales analysis system allow for the selection and consolidation of sales figures at the Buying Group level. Examples Some typical examples of Buying Groups are: Minimum […]
System Manager
There are some software features available that may never be used for some installations of Online Advantage due to the nature of a business. By indicating which parts of the system are not being used we are able to hide certain fields so that we can present a more relevant and un-cluttered UI to users. […]