Print Product Labels

November 9, 2016 in Inventory Control


This function can be used to print ‘Product Labels’ for inventory items. It offers two basic approaches to the selection of which products to print labels for. The first method it to use the details of what is in Inventory i.e. in stock to select the products to print. The second option is to manually enter the products you need to get labels printed for in the form of a list.

Data Input


Step 1 – Label Selection Option

Select items From Inventory

If you would like to ONLY print product labels for items currently in stock then you should enable this option. Only those items with an Inventory balance will be selected for printing. You can add in additional filters to limit the Inventory items selected based on your criteria.

If you leave this option disabled then the function will allow you to manually enter a list of products for which you want labels printed.

If you choose to ‘Select items from Inventory’, you need to enter additional information for the ‘Number of Labels’ as below:

Number of Labels

Quantity On Hand + In Store

Select this option if you want the ‘Number of Labels’ to match the selected Inventory items ‘Quantity On Hand + In Store’ value e.g. if you have 10 of ‘Product-X’ on hand and 5 in store, this will default the ‘Number of Labels’ to print to 15. If this option is selected, you don’t need to enter anything at the ‘No of Labels’ prompt.

No of Labels

Allows you to manually specify how many product labels to print for each item selected.
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Step 2 – Filter

This option is ONLY available if you chose to ‘Select items from Inventory’.  It allows the user to specify additional filtering criteria for the inventory items they wish to select for label printing.

The selection of products can be based on any of the selection criteria available e.g. ‘All Products belonging to a certain Product Group’, or perhaps ‘All Products belonging to a certain Product Group in a specific Stock Location’.

The entry of filters here is basically the same as it is for standard reporting. Please refer to ‘User Filters’ in reporting here for more information.
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Step 2 – Label Selections

If you chose the ‘Select items from Inventory’ option, the Inventory items that matched your criteria will be displayed in the form of a list. You can change the details of any item listed by selecting that item to edit. You can also delete any item that you don’t wish included in the label printing. You can also add to the list manually as required.

If you didn’t choose to ‘Select items from Inventory’, then you need to enter each of the products and their details manually using the prompts below. You need at least one item on the list in order to proceed to label printing.

Product Code

Enter an existing Product which you want to add to the list of items having labels printed.

Location Code

Enter an existing Stock Location that relates to the product you are adding. This is a required entry so that the label print function can retrieve any location specific details at print time.


Select the ‘Type’ which denotes where the product label is from – the details selected appear on the label.

  • Master File Listing – indicates the label is printed manually from the Product details/master
  • Manual Stock Receipt – indicates the label is printed when stock is received manually via the Inventory Stock Receipts function
  • Purchase Order – indicates the label is printed when stock is received duing Purchase Order/Shipment receipting

Enter the ‘Reference’ number to appear on the labels – up to 15 characters can be entered.

No Of Labels

Enter the number of labels you wish to print for this particular inventory item.
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Once you submit the list of items for printing you are given various label print format options. The number of options shown will depend on what label formats you have pre-configured on the system. When you select the label format you want to use, a label is printed for every product you selected and for the “No of Labels” on your list. For more details on configuring labels, click here.

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