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Accounts Receivable Order Management System Manager
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Purpose This routine is used to set or change standard stationery messages using the customer category. The message entered against a category here will be used by the appropriate document to override the “standard” message the system would normally use (if recorded). Note that the system allows for a standard message to appear on ALL […]
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System Manager
Purpose Specific documents (stationery forms) within Online Advantage can be sent to predefined printer queues to save the user constantly needing to re-select the destination printer through the course of their days processing. This is essential given the variety of documents/forms that Online Advantage produces. In a multi-user environment where there are many printers available […]
Purpose This function is used to maintain the Company Name and Address details recorded for global use within the system. The details displayed here can be changed at any time during the use of Online Advantage. The details entered in this function will be used throughout Online Advantage where the company name or such details […]
Purpose This routine is used to adjust the various ‘System Options’ available in the system. These options are global controls on the way Online Advantage functions, and for the most part are used to turn facilities on or off within the system. For ease of navigation they are grouped by module. Data Input Step […]
Purpose This routine is used to set and adjust the various “Standard Stationery Messages” that are used in Online Advantage on the important “Documents” within the system. These documents are typically the ones that are sent externally to customers/suppliers and so have additional formatting requirements over and above normal reports from the system. The full […]
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Purchasing System Manager
This function is used to enter variance take-up value thresholds and the General Ledger posting to be used for the automatic take-up of Purchase Price Variances on finalised Shipments. Purchase price variances that are below a certain value can be easily removed from the purchase price/shipment variance list to allow purchasing/accounts personnel to concentrate on […]
Purpose This function is used to set and/or maintain the “Next” document number for all the various documents in Online. “Document” numbers refer to the system generated “reference” numbers that are allocated for the various transactions within the Online system such as printed dockets like Quotes, Order Confirmations, Transfer Orders, Invoices, Purchase orders, Remittance Advice’s, […]
Inventory Control Order Management Purchasing System Manager
Purpose This function is used to set and change the “tax” settings and import duty details used by the system. “Tax” is a generic term used to describe whatever local tax needs to be accounted for. The system has been used extensively in countries with taxes like GST, VAT and Sales Tax. The ability to […]
General Ledger System Manager
This function is used to establish the essential settings for the Financial system including the length of the Chart of Account, Branch and Division codes to be used in the General Ledger, and other related settings. The settings established here are global across all suites/modules throughout the entire Online Advantage system. If a format has […]
Cash Management General Ledger
Purpose This procedure is used to enter or modify the details of Divisions. Divisions represent either areas of operation or differentiate types of products and services. Divisions may be used to designate different areas of operation (e.g. Wholesale, Manufacturing, Fabrication, Retail, Service) or they could be used to specify dealings in different types of products […]
Purpose This procedure is used to enter or modify the details of Branches used in the system. Branches usually represent specific cost centres of the business. For example, valid Branches could be geographical centres like Sydney, Newcastle, Melbourne, Perth, Adelaide, Hobart, Brisbane and Cairns. If this is too much detail, they might be set up […]
Country Code The countries file is populated when the software is installed and it is anticipated that you won’t need to add more countries. The country codes provided are as per ISO 3166 alpha-2 country codes. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Country Name Enter the […]
Order Management
Purpose Some EDI partners require that a third party EDI scan packing system is employed by their suppliers. This normally means that the picking and packing of an EDI takes place “outside” of the Online system. In these situations the partner is normally sent an Advance Shipping Notice (ASN) of the items despatch for an […]
Purpose This routine is used when the EDI data import of messages is being performed as a server based activity, usually because the EDI messages are being delivered and stored directly onto the Online Advantage server or at least in a folder that Online can access to read the messages direction. In order for Online […]
Purpose This procedure is used to create and maintain details of participating EDI Partners. If you wish to process Online Advantage orders via the EDI interface, then partner details must be entered using this procedure first. This enables Online to interpret the details send in an EDI message so that the data received can be […]
Purpose This procedure is used to generate customer orders from ‘raw’ EDI details which are created by a third party based product. It is an alternative to the server based data upload based on the “EDI File Parameters” configuration details. Companies using this method would typically check their EDI mail box for incoming messages during […]
Inventory Control
Purpose This procedure is used to upload and update new product transfer details from a file created outside of the system. The reasons you might need to transfer a product can be varied, but some examples are: Product Code is incorrect i.e. set up under the wrong code Need to merge two codes into one […]
Purpose This procedure is used to create a list of products to transfer/delete “en masse” from one or more product/size/colour combination(s) to another product/size/colour combination. In this function you can build up the list of ‘From’ and ‘To’ product codes over time if required until you are ready to transfer. The actual transfer of product […]
Purpose This procedure is used to upload and update Prices from a file created outside of the system. This is an alternative way of adjusting selling prices to the standard system functions for changing and editing items. Using this method a “spread-sheet” style tool can be used to adjust a list of products you want […]
Library System Manager
Master File Maintenance Audit If you choose to switch on the “Master File Maintenance Auditing” feature in the System Options function, each time a Master File item is changed, the details of the change are recorded and reported on during End of Day processing. A “Master File” is a general term for all the “setup” […]