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Accounts Payable
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Standing Payment Category Code The Standing Payment Category code can be numeric or alpha. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Standing Payment Category Name Enter text to describe the Standing Payment Category. This is shown when selecting a category when setting up Standing Payments or choosing […]
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Accounts Payable Purchasing
Supplier Types can be used to classify Suppliers into reporting groups for filtering and report sorting and consolidation. However the primary purpose of Supplier Types is to define the General Ledger ‘Trade Creditors Subsidiary Control Account’ to be used when posting Accounts Payable transactions. There are two default Trade Creditor accounts settings – one for local suppliers […]
Supplier Type Supplier Type code can be numeric or alpha. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Name Enter text to describe the Supplier Type. This name appears when choosing a Supplier Type for a Supplier and in report filtering. For more details on descriptions, see The Role of […]
Selling Groups allow you to establish a list of groupings of Suppliers and is used throughout the accounts payable and purchasing system to provide report filtering and consolidation based on the selling group of each supplier. Example You may want to group your suppliers into those supplying your operational needs (e.g. utilities like water, electricity, gas), […]
Standing Payment Categories (or classifications) allow you to filter and group your Standing Payments when using reporting. Some sample categories to consider are include ‘Rent’, ‘Superannuation’, ‘Loan Repayments’, ‘Maintenance’, ‘Subscriptions’ etc. Example Example 1 – You lease several vehicles, and you are going to pay a certain amount to the leasing companies every month. You […]
Accounts Receivable Purchasing
Selling Group Code Selling Group code can be numeric or alpha. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Selling Group Name Enter text to describe the Selling Group. This is shown when selecting a Selling Group to categorise a Supplier under or when selecting one.For more details […]
Asset Ledger
Asset Group Code The code can be alpha or numeric. This code is normally structured to reflect the way you wish to categorise Assets.For details on the use of “codes”, see The Role of “Codes” in Online Advantage Asset Group Name Enter text to describe the Asset Group. This is used in reporting and whenever […]
Asset Location Code Code can be alpha or numeric. Asset Locations are used as the key identifier in retrieving and nominating the physical whereabouts of a given asset.For details on the use of “codes”, see The Role of “Codes” in Online Advantage Asset Location Name Enter text to describe the name of the asset location. […]
Accounts Payable Frequently Asked Questions
If you need to process a pre-payment (early payment) there are three approaches described below to choose from. Approach No. 1 – Process a Manual Cash Payment for the Supplier The advantage of this method is that all activity for the Supplier will be recorded against the Suppliers account and therefore history will be available […]
Business To Business Business To Employee E-Commerce Release 9.5
Release May 2024: Version 9.5.1527.1 e-Commerce Delivery Options in B2E – if you have a B2E (employee) portal for a client and they want to allow their employees a choice of delivery methods when ordering, you can now enable that option per customer. If the customer wants to use a specific carrier, you can add […]
Release 9.5
Release May 2024: Version 9.5.1526.1 Online Advantage Carrier Group – we’ve added a new setting to Carriers that allows you to consolidate carriers under a ‘group’ code. We’ve done this so you can create multiple carriers in the system for the one carrier company. Each individual carrier might provide different services with unique rates and […]
End of Day
This EOD report runs whenever Stock EOD is run. It shows a list of Work Orders that have a cost that no longer reflects the cost of manufacturing as at the current date. This can occur when work orders are entered for production ahead of time and component costs (material, labour, charges, overhead) change after […]
Manufacturing
Purpose This procedure is used to update the cost of work orders after a change to the cost of some component of the work order specification (like Labour, Material, Charges etc.). You can update costs for individual Work Orders by re-saving them in the Work Order entry function, but this function allows you to update […]
Inventory Control
This Stock Analysis report is requested interactively from the menu when a user requires it. Purpose This report attempts to list all the Inventory items selected ranked by the “Line Demand”. Line Demand is not an “Order Quantity” related measure. It is not Stock Usage or Stock Demand. Line Demand is essentially how many times […]
Purpose The ‘Product Currency Prices’ function is used to specify prices for a Product in a foreign currency in Sales Order Entry. In order for the price to be picked up from this ‘Product Currency Prices’ list instead of the normal ‘local currency’ price list, you must enable the System Options so that Sales Order Entry will […]
Purpose Each ‘Bank Transfer’ payment transaction entered in Online Advantage via the Accounts Payable Manual Payments or Payment Run functions is grouped under a ‘Bank Transfer Reference Number’. The ‘Maintain and Export Bank Transfers’ function allows you to enter or maintain details of a group of bank transfer payments under the assigned reference number prior to exporting the […]
This EOD report runs whenever Creditors EOM is run. It shows a list of Inter-Bank Transfer transactions entered during the month. Can I Exclude It? Yes, but not recommended. If there are no transactions, the report will be blank. You can suppress sending an email of a blank report if your Financial Controller only wants […]
The Payment Reference is included in Bank Transfer ‘aba’ files that are uploaded to your bank and the reference flows through to your Supplier’s bank statement. It may be referred to on bank documentation as the ‘Lodgement Reference’. Payments can be created in two ways in Online Advantage: Payment Run When initiating a payment run, […]
Released March 2024: Version 9.5.1515.1 e-Commerce Catalogue View variation – you can choose how the catalogue is presented in the B2B portal by setting the required view on the customers e-commerce details. You can choose from either a traditional ’tile’ style view, or a collapsible grid style view. B2E Announcements – for the B2E (Business-to-Employee) […]
Released March 2024: Version 9.5.1505.1 Online Advantage Purchase from Sales Entry – we’ve changed the way the “replenishment” quantity is derived for Indent and Non-Stock items entered on an order in Sales Order Entry where they generate a subsequent Supplier Purchase Order or Manufacturing Work Order. In particular for orders where the same Product appears […]