Inventory Control
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Purpose This procedure is used to add or change the details of a Price List on the system. You can have as many price lists in OA as you require as part of the Pricing Matrix. Each Price List permits you to define separate Costs and Prices for your Products. Each Price List can have […]
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Purpose This procedure is used to view, add or change the cost and price details held in the system for a selected Product. The Cost and Prices function contains detailed costing and pricing information relating to Products you have already established at the Size level if you have enabled that feature. If the Size level is […]
Purpose This procedure is used to upload and update Replacement Costs from a file created outside of the system. Note: The “Replacement Cost” provided is assumed to be the Unit Cost in “Stock Units” so be sure to check the “Unit of Measure” you are using when taking data from a report or from a list […]
Tagged
Purpose This procedure is used to view, add or change the details of products in the system. Products may describe tangible items, services and invoice add-on charges such as freight. Each entry uniquely defines a product and it’s particular details. Alternatively, a product code may define a “model” which can contain various “sizes” and “colours” […]
Purpose This procedure is used to enter or modify the details of Product Packaging Materials types. Packaging Material can be entered against Products along with the corresponding weight of the material. Tagging products with the type of Packaging material (e.g. wooden pallets, plastic, cardboard boxes) allows this information to be used to generate reports required […]
Colour Code Colour codes can be alpha or numeric.For details on the use of “codes”, see The Role of “Codes” in Online Advantage When choosing colour codes, consider how you would like the colours to be sequenced/sorted. Note that numeric codes will be sorted before alphabetic codes. Colour Name Enter text to describe the […]
Purpose This procedure is used to add or change the details of a ‘Size’ recorded on the system. The use of ‘Sizes’ in the system is optional and can be enabled/disabled via the Product Format function. In fact the very term ‘Size’ is configurable within Online Advantage via the same Product Format definition tool. If ‘Size’ is […]
Inventory Control System Manager
Purpose This routine is used to establish the mandatory settings in relation to Products in the Distribution suite in Online. In particular the length of the Product Code to be used in Inventory, and other related settings like the use of Sizes and Colours. The settings established here are global across multiple modules throughout your […]
Purpose This function is used to enter or adjust the details of product ‘Sections’ set up within the system. A ‘Section’ can be allocated to a Product to ‘tag’ it for reporting purposes. Section codes may be used in Inventory and Sales reporting to group products together. It is available as a user “filter” on almost all […]
Purpose This function is used to enter or adjust the details of product ‘Classes’ set up within the system. A ‘Class’ can be allocated to a Product to ‘tag’ it for reporting purposes. Class codes may be used in Inventory and Sales reporting to group products together. It is available as a user “filter” on almost all Product reports […]
Purpose This function is used to enter or adjust the details of product ‘Types’ set up within the system. A ‘Type’ can be allocated to a Product to ‘tag’ it for reporting purposes. Type codes may be used in Inventory and Sales reporting to group products together. It is available as a user “filter” on almost all […]
Purpose This function is used to enter or adjust the details of product ‘Materials’ set up within the system. A ‘Material’ can be allocated to a Product to ‘tag’ it for reporting purposes. Material codes may be used in Inventory and Sales reporting to group products together. It is available as a user “filter” on almost all Product reports […]
Purpose This procedure is used to enter or modify the details of Product Categories. Product Categories may be used in Inventory and Sales reporting to categorise products together. Product Categories are made up of one or more Product Groups in the system. They are really a reporting consolidation point and have no specific role in the […]
Purpose This procedure is used to view, add or change the details of Product Groups in the Inventory ledger. The use of Product Groups is probably the single most important element in the creation of your Inventory structure within Online Advantage. This is because the Product Group that each Product is allocated to has a […]
Business To Business Business To Consumer E-Commerce Inventory Control
Purpose This procedure is used to add or change the details of Product Indexes held on the system. Product Indexes are used in OA for a number of reasons, but mainly as an alternative way of navigating your products in a structure that is more flexible and adaptable than the more rigid structures of Product […]
Purpose This procedure is used to upload Product Index details from a file created outside of the system for existing products. This is an alternative way of entering these details and is useful where you are entering large volumes of new data. Using this method a “spread-sheet” style tool can be used to create a list of […]
Frequently Asked Questions Inventory Control
Some care must be taken when adding sizes or colours to a product that already exists in the system and has stock or transaction history recorded against it. Once you add size or colour to such products, you can no longer access the information that was recorded when the product had no size or colour […]
Inventory Control Order Management
Purpose This option enables you to create a ‘Non Inventory Product’ so that you can then use the new product on your current order as a sales order line item. This essentially allows you to quickly and easily create new products ‘on the fly’ without the need to leave the Order Entry function and go […]
Purpose This procedure is used to initiate a stock take run and upload inventory items for a stock take and the current physical ‘stock on hand’ quantity for each item i.e. the ‘count’ quantity. This is an alternative way of creating a stock take and entering stock counts via data entry. Using this method a […]
Purpose This routine is used to maintain the stock formula setting in the Inventory system. There are 5 stock formula options available. The currently selected formula is highlighted. The system default formula is option 5. The option selected determines how the system will calculate the Available Quantity when required. Depending on the formula selected the […]
Inventory Control Manufacturing System Manager
Using this function you can establish defaults for the manufacturing system relating to reporting and the establishment of products within the manufacturing and jobbing areas of the system. Manufacturing Details Material Variance % Enter a percentage to two decimal places that is used as a trigger to generate End of Day reporting on material variances […]
Inventory Control Order Management Purchasing System Manager
Purpose This function is used to set and change the “tax” settings and import duty details used by the system. “Tax” is a generic term used to describe whatever local tax needs to be accounted for. The system has been used extensively in countries with taxes like GST, VAT and Sales Tax. The ability to […]
Accounts Payable Accounts Receivable Asset Ledger Cash Management General Ledger Inventory Control Job Costing Manufacturing Point Of Sale Purchasing System Manager
Purpose This routine is used to maintain various Control File General Ledger Chart of Account codes needed for the running of Online Advantage. These Control Pointers relate to the accounting postings that Online Advantage performs on the users behalf, without the need for the user to nominate one or both sides of the accounting entry. […]
Inventory Control Library Order Management
The Picking Method determines what the system does with Back Orders. The Picking Method is entered on an Order, and is defaulted from the Issuing Location in the case of a Stock Transfer Order, or the Customer Details in the case of a Sales Order. The default Picking Method can be overridden/changed for the order if […]