System Manager
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Purpose This routine is designed to allow global updating of user access for a specific procedure/function for one or more users as required. This process compliments the “Additional Procedures Allowed” and “Procedures Barred” options in the User Details function. Rather than updating the access to a given system procedure by changing each individual users settings, […]
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User Classification Code The User Classification Code can be numeric or alpha. For details on the use of “codes”, see The Role of “Codes” in Online Advantage User Classification Name Enter text to describe the User Classification. The description is shown wherever a user classification code is entered and can also be used to search […]
Inventory Control System Manager
Purpose This routine is used to maintain the stock formula setting in the Inventory system. There are 5 stock formula options available. The currently selected formula is highlighted. The system default formula is option 5. The option selected determines how the system will calculate the Available Quantity when required. Depending on the formula selected the […]
Inventory Control Manufacturing System Manager
Using this function you can establish defaults for the manufacturing system relating to reporting and the establishment of products within the manufacturing and jobbing areas of the system. Manufacturing Details Material Variance % Enter a percentage to two decimal places that is used as a trigger to generate End of Day reporting on material variances […]
Accounts Receivable Order Management System Manager
Purpose This routine is used to set or change standard stationery messages using the customer category. The message entered against a category here will be used by the appropriate document to override the “standard” message the system would normally use (if recorded). Note that the system allows for a standard message to appear on ALL […]
Purpose Specific documents (stationery forms) within Online Advantage can be sent to predefined printer queues to save the user constantly needing to re-select the destination printer through the course of their days processing. This is essential given the variety of documents/forms that Online Advantage produces. In a multi-user environment where there are many printers available […]
Purpose This function is used to maintain the Company Name and Address details recorded for global use within the system. The details displayed here can be changed at any time during the use of Online Advantage. The details entered in this function will be used throughout Online Advantage where the company name or such details […]
Purpose This routine is used to adjust the various ‘System Options’ available in the system. These options are global controls on the way Online Advantage functions, and for the most part are used to turn facilities on or off within the system. For ease of navigation they are grouped by module. Data Input Step […]
Purpose This routine is used to set and adjust the various “Standard Stationery Messages” that are used in Online Advantage on the important “Documents” within the system. These documents are typically the ones that are sent externally to customers/suppliers and so have additional formatting requirements over and above normal reports from the system. The full […]
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Purchasing System Manager
This function is used to enter variance take-up value thresholds and the General Ledger posting to be used for the automatic take-up of Purchase Price Variances on finalised Shipments. Purchase price variances that are below a certain value can be easily removed from the purchase price/shipment variance list to allow purchasing/accounts personnel to concentrate on […]
Order Management System Manager
Purpose This routine is used to maintain a list of “standard” descriptions you use to describe the way you pack items for despatch. These descriptors are also used on the Consignment Note to show the contents of a delivery. The consignment note descriptions are used in all order processing facilities that allow the entry of […]
Purpose This function is used to set and/or maintain the “Next” document number for all the various documents in Online. “Document” numbers refer to the system generated “reference” numbers that are allocated for the various transactions within the Online system such as printed dockets like Quotes, Order Confirmations, Transfer Orders, Invoices, Purchase orders, Remittance Advice’s, […]
Inventory Control Order Management Purchasing System Manager
Purpose This function is used to set and change the “tax” settings and import duty details used by the system. “Tax” is a generic term used to describe whatever local tax needs to be accounted for. The system has been used extensively in countries with taxes like GST, VAT and Sales Tax. The ability to […]
Accounts Payable Accounts Receivable Asset Ledger Cash Management General Ledger Inventory Control Job Costing Manufacturing Point Of Sale Purchasing System Manager
Purpose This routine is used to maintain various Control File General Ledger Chart of Account codes needed for the running of Online Advantage. These Control Pointers relate to the accounting postings that Online Advantage performs on the users behalf, without the need for the user to nominate one or both sides of the accounting entry. […]
General Ledger System Manager
This function is used to establish the essential settings for the Financial system including the length of the Chart of Account, Branch and Division codes to be used in the General Ledger, and other related settings. The settings established here are global across all suites/modules throughout the entire Online Advantage system. If a format has […]
Accounts Payable Accounts Receivable Asset Ledger General Ledger System Manager
Purpose This function is used to set up and change the calendars used by the various ledgers in Online Advantage as well as the parameters for Debtors Ageing and related functions on the Debtors Ledger. The starting dates for the Fiscal Calendars for each ledger should be discussed with your Online Advantage Implementation Consultant or […]
Library System Manager
Address Entry Throughout Online Advantage you will find a consistent format for entering addresses. Each address component is stored individually which makes it easy to export address data to spread sheets and xml files. Country Country is the first selection in the address because it determines the format of the remainder of the address. For […]
Country Code The countries file is populated when the software is installed and it is anticipated that you won’t need to add more countries. The country codes provided are as per ISO 3166 alpha-2 country codes. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Country Name Enter the […]
Purpose This procedure is used to add or change the details of a postcode. Postcodes are used in addresses. It is not mandatory to set up postcodes – it really depends on whether you want to validate postcodes when entering addresses for a particular country. Postcodes can be useful as a selection criteria in reporting […]
Master File Maintenance Audit If you choose to switch on the “Master File Maintenance Auditing” feature in the System Options function, each time a Master File item is changed, the details of the change are recorded and reported on during End of Day processing. A “Master File” is a general term for all the “setup” […]
Reporting System Manager
Purpose This routine is used to schedule functions and manage scheduled functions. The functions are typically a report or long running process of some type. Primarily the ‘Process Scheduler’ is used to schedule the running of End Of Day (EOD), End Of Week (EOW) and End Of Month (EOM) processes. Along with those functions, it […]
Library Reporting System Manager
There are a variety of options in the system for scheduling reports or processes to run automatically. These are available from the Process Scheduler and the Report Launcher. It should be noted that wherever a scheduled time is entered, the process will run according to the server time. Which is set to Australian Eastern Daylight […]
Library Online Tools System Manager
The Online Advantage Customer Portal is our tool for recording and controlling all the tasks associated with the Support and Enhancement of the system. We use the tracking system internally and provide you, the customer, with the ability to interact on tasks that relate to you through the portal. The portal allows you to enter […]
There is a non-browser based software tool called the “Online Client Application Launcher” which is included in Online Advantage (OA) for two very specific uses as follows: Report “Layout” Designing Local Windows Printing The Client Application Launcher is installed as a separate software installation onto a Windows PC that needs to perform either of the […]