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Inventory Control Order Management Purchasing System Manager
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Purpose This function is used to set and change the “tax” settings and import duty details used by the system. “Tax” is a generic term used to describe whatever local tax needs to be accounted for. The system has been used extensively in countries with taxes like GST, VAT and Sales Tax. The ability to […]
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General Ledger System Manager
This function is used to establish the essential settings for the Financial system including the length of the Chart of Account, Branch and Division codes to be used in the General Ledger, and other related settings. The settings established here are global across all suites/modules throughout the entire Online Advantage system. If a format has […]
Cash Management General Ledger
Purpose This procedure is used to enter or modify the details of Divisions. Divisions represent either areas of operation or differentiate types of products and services. Divisions may be used to designate different areas of operation (e.g. Wholesale, Manufacturing, Fabrication, Retail, Service) or they could be used to specify dealings in different types of products […]
Purpose This procedure is used to enter or modify the details of Branches used in the system. Branches usually represent specific cost centres of the business. For example, valid Branches could be geographical centres like Sydney, Newcastle, Melbourne, Perth, Adelaide, Hobart, Brisbane and Cairns. If this is too much detail, they might be set up […]
System Manager
Country Code The countries file is populated when the software is installed and it is anticipated that you won’t need to add more countries. The country codes provided are as per ISO 3166 alpha-2 country codes. For details on the use of “codes”, see The Role of “Codes” in Online Advantage Country Name Enter the […]
Order Management
Purpose Some EDI partners require that a third party EDI scan packing system is employed by their suppliers. This normally means that the picking and packing of an EDI takes place “outside” of the Online system. In these situations the partner is normally sent an Advance Shipping Notice (ASN) of the items despatch for an […]
Purpose This routine is used when the EDI data import of messages is being performed as a server based activity, usually because the EDI messages are being delivered and stored directly onto the Online Advantage server or at least in a folder that Online can access to read the messages direction. In order for Online […]
Purpose This procedure is used to create and maintain details of participating EDI Partners. If you wish to process Online Advantage orders via the EDI interface, then partner details must be entered using this procedure first. This enables Online to interpret the details send in an EDI message so that the data received can be […]
Purpose This procedure is used to generate customer orders from ‘raw’ EDI details which are created by a third party based product. It is an alternative to the server based data upload based on the “EDI File Parameters” configuration details. Companies using this method would typically check their EDI mail box for incoming messages during […]
Inventory Control
Purpose This procedure is used to upload and update new product transfer details from a file created outside of the system. The reasons you might need to transfer a product can be varied, but some examples are: Product Code is incorrect i.e. set up under the wrong code Need to merge two codes into one […]
Purpose This procedure is used to create a list of products to transfer/delete “en masse” from one or more product/size/colour combination(s) to another product/size/colour combination. In this function you can build up the list of ‘From’ and ‘To’ product codes over time if required until you are ready to transfer. The actual transfer of product […]
Purpose This procedure is used to upload and update Prices from a file created outside of the system. This is an alternative way of adjusting selling prices to the standard system functions for changing and editing items. Using this method a “spread-sheet” style tool can be used to adjust a list of products you want […]
Library System Manager
Master File Maintenance Audit If you choose to switch on the “Master File Maintenance Auditing” feature in the System Options function, each time a Master File item is changed, the details of the change are recorded and reported on during End of Day processing. A “Master File” is a general term for all the “setup” […]
General Ledger Job Costing Library Manufacturing Purchasing
When processing some transactions the system requires that the user provide an “Account Posting” for one or both sides of the transaction. Effectively this is for double-entry accounting, being the “Debit” and/or “Credit” entries. More often than not the system knows both, or at least one side of the double-entry. When the system requires the […]
Inventory Control Library Manufacturing Order Management Point Of Sale Purchasing Stock Forecasting DRP
Most Online Advantage Inventory transactions require the user to enter a product quantity. The entry of that quantity – and its associated data – can range from simple to complex. The degree of complexity is determined by how your business has decided to configure the system and the individual data elements like Products, Stock Locations, […]
Accounts Receivable Library Order Management Pricing
Selling prices are determined based on a Pricing Matrix that combines elements based on which Product is being sold to which Customer. The diagram provides an overview of the matrix, showing the four basic groups of elements that are used to determine sell prices. The selling price for a particular Product is determined by the […]
Library Reporting
There are many hundreds of “Display” functions in Online Advantage that are used to view information held in the system based on some “known” details. There are so many of these display functions because where you start an enquiry depends entirely on the situation, and what you may know to begin with. All the display […]
Reporting System Manager
Purpose This routine is used to schedule functions and manage scheduled functions. The functions are typically a report or long running process of some type. Primarily the ‘Process Scheduler’ is used to schedule the running of End Of Day (EOD), End Of Week (EOW) and End Of Month (EOM) processes. Along with those functions, it […]
Library Reporting System Manager
There are a variety of options in the system for scheduling reports or processes to run automatically. These are available from the Process Scheduler and the Report Launcher. It should be noted that wherever a scheduled time is entered, the process will run according to the server time. Which is set to Australian Eastern Daylight […]
Overview Online Advantage has a built-in analysis tool called the “Cube”. We provide facilities with the system to send your data from reports or displays into the Cube so that you can explore and analyse the information within as required. The data in your system has many relationships that can be viewed in an almost […]