Releases
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To implement a new release of Online Advantage, your system must be upgraded. The steps of the upgrade process are outlined below. Our technical team assess your current software modifications (if any) We then determine the cost of the upgrade and provide you with an estimate – largely affected by how many modifications you have and […]
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Time Cards
Purpose This procedure is used to transfer Employees from one code to another. All references to the ‘From employee’ in the database are adjusted to the ‘To employee’ code. You might use this function if you need to match employee codes to a new payroll system, or to update an employee code to reflect a change their […]
Purchasing
Purpose This procedure is used to upload Purchase Orders from a file created outside of the system. This is an alternative way of entering these details and is useful where you are entering purchase orders with large volumes of products. Using this method a “spread-sheet” style tool can be used to create a list of […]
Inventory Control
Purpose This function is a subset of the of the Product Details maintenance function allowing users to add and maintain barcode details on a product. Having this function available with a smaller set of features allows the system administrator to give security access to Product Barcode maintenance without giving users access to full Product master […]
Purpose This routine can be used to upload Product Groups for inventory Products from a file created outside of the system for existing products. This is an alternative way of entering these details and is useful where you are updating large volumes of new data. Using this method a “spread-sheet” style tool can be used to create a list […]
Purpose This routine can be used to upload barcodes for inventory Products from a file created outside of the system. This is an alternative way of updating barcodes into the system and is most useful when you are updating large volumes. Using this method a “spread-sheet” style tool can be used to create a list of products […]
Purpose This procedure is used to upload Product Web details from a file created outside of the system for existing products. This is an alternative way of entering these details and is useful where you are updating large volumes of new data. Using this method a “spread-sheet” style tool can be used to create a list of products […]
Reporting System Manager
Purpose This utility is used to manage the destination, format and availability of reports produced by the system’s overnight End of Day (EOD) process. There are many reports that can be produced by the End of Day processes. This function also includes the End of Week (EOW) and End of Month (EOM) processing. All reports […]
Why do a Product Transfer In Online Advantage, you may not delete a Product, or remove a Size or Colour from a Product. If we allowed the deleting then the product details would no longer be available when you ran reports on historical data. This would mean those reports would not be able to allocate […]
Purpose This procedure is used to upload Products, Prices and Inventory details from a file created outside of the system. This is an alternative way of entering these details and is useful where you are entering large volumes of new products. Using this method a “spread-sheet” style tool can be used to create a list of products […]
Online Tools
Purpose This function can be used to upload data into an Online Advantage file from a csv format spread sheet. Before using this function a system administrator must have previously configured the upload parameters to match the required spread sheet data. There are limitations on what can be uploaded. Typically, static master file data that […]
Frequently Asked Questions
“A picture is worth a thousand words” To help get a better description and understanding of a problem, the Support Team often asks for a ‘screen shot’ to be sent to help describe a problem. ‘Screen shot’ is also sometimes referred to as a ‘screen capture’ or a ‘screen grab’. There are a couple of ways […]
Library Reporting
There are many hundreds of “Display” functions in Online Advantage that are used to view information held in the system based on some “known” details. There are so many of these display functions because where you start an enquiry depends entirely on the situation, and what you may know to begin with. All the display […]
Release 9.5
As with previous releases of Online Advantage, the 9.5 Release includes a number of minor enhancements to the application designed to add to the functionality, speed, and ease of use of the system across many of the suites and modules. A summary of these changes is included below: General Ledger Changed the date of […]
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Inventory Control Order Management Purchasing
In Online Advantage it is possible to enable a detailed level of tracking on inventory items on a Product by Product basis, or, if required, on selected Inventory items i.e. a Product stocked in a specific Stock Location. These tracking options allow you to record a level of additional details with each transaction to assist […]
Inventory Control System Manager
Purpose The Print Product Labels function allows you to select items in inventory and print a sticky label to attach to your products. The default Product Label delivered with Online Advantage obviously isn’t going to suit everyone. There are just too many different types of label stock (papers quality, size, perforation etc.) available to have […]
Inventory Control Library
Within Online Advantage you can set up a different bin tracking option per Stock Location. There are 3 bin tracking options available: Option 1 – Optional Bin Tracking ‘Optional’ or ‘No’ bin tracking, allows for the entry of bin details when issuing and receiving stock but does not track the quantity on hand held in each […]
Purpose This procedure is used to upload and update Replacement Costs from a file created outside of the system. Note: The “Replacement Cost” provided is assumed to be the Unit Cost in “Stock Units” so be sure to check the “Unit of Measure” you are using when taking data from a report or from a list […]
Purpose This procedure is used to upload Product Index details from a file created outside of the system for existing products. This is an alternative way of entering these details and is useful where you are entering large volumes of new data. Using this method a “spread-sheet” style tool can be used to create a list of […]
Frequently Asked Questions Inventory Control
Some care must be taken when adding sizes or colours to a product that already exists in the system and has stock or transaction history recorded against it. Once you add size or colour to such products, you can no longer access the information that was recorded when the product had no size or colour […]
Order Management
Purpose This procedure is used to generate Picking Dockets for outstanding Customer & Stock Transfer Back Orders that are waiting to be picked by using Stock Transfer Receipt details as a means for the system to target the items being processed. Typically, this procedure would be used after receipting a large stock transfer. This function will […]
There are several ‘Order Processing’ functions that allow for the input of ‘Consignment Details’ for an order being despatched from a warehouse. These order processing functions all have common features when it comes to the consignment of a despatch. Those features, and the information required from the user for entry against an order is described […]
System Manager
Purpose This procedure is used to enter or modify the details of Notes Categories. These categories are used when editing notes against various elements in the system – like products, customers, suppliers and more. To give an example: you may have reps entering sales related notes against a customer, and accounts clerks entering account related […]
Purpose This function is used to upload Stock Transfer orders. This is an alternative way of creating transfer orders than via data input using the ‘Order Entry’ function. Using this method a “spread-sheet” style tool can be used to create a data file with a list of products & quantities to be used to create a transfer […]