System Manager
Leave a Comment
Purpose This function is used to set and/or maintain the “Next” document number for all the various documents in Online. “Document” numbers refer to the system generated “reference” numbers that are allocated for the various transactions within the Online system such as printed dockets like Quotes, Order Confirmations, Transfer Orders, Invoices, Purchase orders, Remittance Advice’s, […]
Read more »
Inventory Control Order Management Purchasing System Manager
Purpose This function is used to set and change the “tax” settings and import duty details used by the system. “Tax” is a generic term used to describe whatever local tax needs to be accounted for. The system has been used extensively in countries with taxes like GST, VAT and Sales Tax. The ability to […]
Accounts Payable Accounts Receivable Asset Ledger Cash Management General Ledger Inventory Control Job Costing Manufacturing Point Of Sale Purchasing System Manager
Purpose This routine is used to maintain various Control File General Ledger Chart of Account codes needed for the running of Online Advantage. These Control Pointers relate to the accounting postings that Online Advantage performs on the users behalf, without the need for the user to nominate one or both sides of the accounting entry. […]
General Ledger System Manager
Purpose This routine is used to establish the essential settings for the Financial system including the length of the Chart of Account, Branch and Division codes to be used in the General Ledger, and other related settings. The settings established here are global across all suites/modules throughout the entire Online Advantage system. If a format […]
Accounts Payable Accounts Receivable Asset Ledger General Ledger System Manager
Purpose This function is used to set up and change the calendars used by the various ledgers in Online Advantage as well as the parameters for Debtors Ageing and related functions on the Debtors Ledger. The starting dates for the Fiscal Calendars for each ledger should be discussed with your Online Advantage Implementation Consultant or […]
Library System Manager
Address Entry Throughout Online Advantage you will find a consistent format for entering addresses. Each address component is stored individually which makes it easy to export address data to spread sheets and xml files. Country Country is the first selection in the address because it determines the format of the remainder of the address. For […]
Purpose This procedure is used to add or maintain the details of a Country. Countries are used in address input and define (in part) some of the address format details – like the wording for ‘state’ and ‘postcode’ which can vary between countries. Along with assisting to define the “rules” for data entry, having a […]
Purpose This procedure is used to add or change the details of a postcode. Postcodes are used in addresses. It is not mandatory to set up postcodes – it really depends on whether you want to validate postcodes when entering addresses for a particular country. Postcodes can be useful as a selection criteria in reporting […]
Master File Maintenance Audit If you choose to switch on the “Master File Maintenance Auditing” feature in the System Options function, each time a Master File item is changed, the details of the change are recorded and reported on during End of Day processing. A “Master File” is a general term for all the “setup” […]
Reporting System Manager
Purpose This routine is used to schedule functions and manage scheduled functions. The functions are typically a report or long running process of some type. Primarily the ‘Process Scheduler’ is used to schedule the running of End Of Day (EOD), End Of Week (EOW) and End Of Month (EOM) processes. Along with those functions, it […]
Library Reporting System Manager
There are a variety of options in the system for scheduling reports or processes to run automatically. These are available from the Process Scheduler and the Report Launcher. It should be noted that wherever a scheduled time is entered, the process will run according to the server time. Which is set to Australian Eastern Daylight […]
Library Online Tools System Manager
The Online Advantage Customer Portal is our tool for recording and controlling all the tasks associated with the Support and Enhancement of the system. We use the tracking system internally and provide you, the customer, with the ability to interact on tasks that relate to you through the portal. The portal allows you to enter […]
There is a non-browser based software tool called the “Online Client Application Launcher” which is included in Online Advantage (OA) for two very specific uses as follows: Report “Layout” Designing Local Windows Printing The Client Application Launcher is installed as a separate software installation onto a Windows PC that needs to perform either of the […]
Tagged
The use of “Tabs” in later versions of Internet Explorer (IE) is a convenient way for users to get a more “complete” view of what they are doing in Online Advantage (OA). IE can be set to open new functions/pages in a Tab “window” rather than opening a completely new IE window each time you […]
Online Advantage (OA) is a browser based application which uses Microsoft Internet Explorer (IE) as the “client” application. In order for all of OA to function properly the IP address or “domain name” you are using must be added to the list of “Trusted Sites” in IE to ensure it will perform appropriately when using […]
Frequently Asked Questions System Manager
Online Advantage is a browser based application which uses Microsoft Internet Explorer (IE) as the “client” application. This means that the system is accessed for all functions using IE as the software application running on the client device (a PC, tablet, terminal server session, thin client device etc). Currently there are three main versions of […]
Purpose The primary purpose of this routine is the general setup of the rules and settings relating to passwords used in the system. It allows you to set/maintain the system override password, your company specific password rules, and the message details emailed to users as part of the ‘forgotten password’ facility on the login page. […]
Accounts Receivable Order Management Release 9.3 System Manager
By default, Online will create a unique Invoice number in sequence for each new Invoice generated on the system. This would be the normal way people operate, so they can point to an unbroken sequence of “running” invoice numbers on their Invoice Register reports and audit trails. However there are customers who like to see […]
Business To Business Business To Consumer E-Commerce Reporting System Manager
Online comes with a tool that can be used to upload non-Online Advantage type files/data into the system for use in specific functions of the application. Currently there are four types of files that are used in the system as follows: Product Images Product Index Images Product Details Attachments The upload tool can be found […]
Release 9.2 System Manager
Online Advantage has always had strong auditing facilities. We track who does what to all the transactions that go through the system with our standard “Activities” feature so you can see the time, date and user for all the main functions and processing that occurs in the system. Now we have expanded the system audit […]
We all forget a password at some point. Even the best of us can’t remember them all. There are even some users who forget them regularly. So to make things a little easier for the System Administrator we have introduced the ability to setup a password reminder function which will email a user their OA […]
One important control function introduced to Online is the ability to completely restrict the access to the system to all users. This essentially gives a System Administrator the ability to prevent OA users using the system for a period by stopping people logging in. The reasons to do this can be many and varied but […]
A new function for the establishment of all password rules and controls has been created to make things easier for the System Administrator to stay in control of the OA security setup. This new function lets the System Administrator set the global override password, the number of days before users must change their password and […]
Release 8.1 System Manager
All wizard based data entry forms used for setup and maintenance throughout OA can now be set to Read-Only mode for a given user via the User Security system. Read-Only mode is a new “look but don’t touch” option for the browser edition so that a given user can enter and display the details on […]