Inventory Control
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This Stock Analysis report is requested interactively from the menu when a user requires it. Purpose This report attempts to list all the Inventory items selected ranked by the “Line Demand”. Line Demand is not an “Order Quantity” related measure. It is not Stock Usage or Stock Demand. Line Demand is essentially how many times […]
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Library
The Sender Policy Framework (SPF) is an open standard specifying a technical method to prevent sender address forgery. More precisely, the current version of SPF (called SPFv1 or SPF Classic) protects the envelope sender address, which is used for the delivery of messages. Even more precisely, SPFv1 allows the owner of a domain to specify […]
DMARC is a standard email authentication method. DMARC helps mail administrators prevent hackers and other attackers from spoofing their organization and domain. Spoofing is a type of attack in which the “From” address of an email message is forged. A spoofed message appears to be from the impersonated organization or domain. DMARC also lets you […]
Frequently Asked Questions Inventory Control Order Management Point Of Sale Purchasing
From an OA perspective, the system is typically sitting and waiting for the input of a bar code at a “normal” prompt like any other text prompt, without any filtering. OA only does “something” once it receives an “end character”. The end-character is typically a suffix setting on the bar code reader. Usually a “tab” […]
Frequently Asked Questions System Manager
Online Advantage is a browser based application which currently uses Microsoft Internet Explorer (IE) as the “client” application. Microsoft are phasing out support for the IE desktop application from Windows. As a replacement and to assist with users in the migration they have provided an IE mode in their new Windows browser called Edge. If […]
Frequently Asked Questions
Assuming you have “administrative” access to your local PC to make changes to the Windows registry, there is a manual method to configure the Edge browser for IE mode use if you’re an advanced user and feel comfortable changing the Windows registry. You can either make a series of manual registry entries using the Windows […]
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If you’re printing via the Edge browser using the OA Client Application Launcher, Edge may show you a pop-up window prompt to “open or save” each time you attempt to print as shown below: You can configure Edge to automatically ‘print’ so that the user does not need to manually open each print file. Follow […]
At the time of writing, Microsoft has not provided a User Interface (UI) to allow the user to configure tab settings for Internet Explorer (IE) mode. The settings remain when a user upgrades from an existing Windows 10 system with IE to the Windows 11 platform, but the UI to change them is no longer […]
Order Management
Purpose This procedure is used to import Carrier delivery areas per postcode for use in determining area freight charges. Note: For additional details on creating upload files see the notes HERE. Data Input Step 1 – File Upload Carrier Nominate the Carrier the areas and postcode details being upload are for. Upload File Select the […]
This sub-system is called Future Pricing, and as the name suggests, it provides tools for the creation of product sell pricing for use in the future whilst leaving your current ‘active’ pricing in place and operational. These functions allow for the entry and maintenance of a new Price List through the creation of new a […]
Purpose This tool is used to assign a Buyer to a selected set of Product Groups of your choosing. It is basically a short cut for setting the purchasing buyer responsible for the replenishment of many product groups at once. You enter the buyer you want to use for a given stock location and then […]
When sending out documents such as Invoices and Purchase Orders to Customers and Suppliers via email, the email ‘subject’ and ‘body’ requires some politely worded text. Within that ‘fixed’ text you often want to insert some ‘variable’ words pertaining to the document being sent. For example you may want to highlight your invoice number and the customer’s order number for […]
When a payment transaction doesn’t have a ‘Date Sent’ recorded against it, it is considered a ‘Held’ payment. When a ‘Date Sent’ is recorded then the system assumes that payment has been sent to the recipient/payee. ‘Held’ means that a payment has been processed in the system but held back i.e. the cheque sits in […]
To reverse a Cash Receipt transaction that has been processed incorrectly you can process a negative cash receipt and then process a new transaction. Suggest you consider doing both these transactions with a new/different reference number so they are not recorded in a normal cash receipt batch. Even if the original cash receipt transaction has […]
Below is a description of the prompts that form the ‘Delivery Details’ section for an Order: Carrier For convenience the Carrier can be entered here. This is the same carrier as entered on the Consignment Details stage of order entry. This denotes the carrier that will be used to physically deliver the goods to the […]
Below is a description of the prompts from the ‘Order Details’ section for a Customer Sales Order: Date required Enter the date when the order is required. The current system date is used as the default date required. This date is also referred to as ‘Delivery Date Required’. One of the main uses of the […]
General Ledger Release 9.4
With the User GL Reports tool, if the report templates have already been created, running them could not be easier. Here are the steps: Step 1 – “Schedule” First decide if you want to run the report “Now” or at some future time. This allows you to schedule long running sales reports for later in […]
Creating User GL report templates is a fairly straight-forward activity with the setup tool that leads you through the questions required to write a report. The hardest part (as always with reports) is working out what you want to see, and in what sequence. Below is a step by step sample of some of the […]
The ability to report and analyse General Ledger (GL) figures is a crucial part of Online Advantage. Over the years we have found that no matter how many standard GL reports we include with the system, there will always be a user who wants something different in some way. To this end, we have developed […]
It is not possible to just edit a product and change its code because that product code can exist in hundreds to many thousands of places in the database Online Advantage uses to access your product related information. However it is possible to set the system to change the “code” a Product is known under. […]
In order to keep the list of countries short for easy selection, not all countries are marked as “Active”. However when you need to add a country to the list simply use the setup function for the Countries you want to add and set it to “Active”. Refer to Countries for more details.
Library Reporting
Overview Online Advantage has a built-in analysis tool called the “Cube”. We provide facilities with the system to send your data from reports or displays into the Cube so that you can explore and analyse the information within as required. The data in your system has many relationships that can be viewed in an almost […]
Time Cards
The Time Cards module provides a simple and efficient method for the processing of employee timesheets details and allocating the cost of labour, whether productive or non-productive, to Manufacturing Work Orders or Job Costing projects. In summary, it provides the following features: Work Order time allocation Job Cost time allocation Non-Productive Time recording Payroll run […]